Executive Team Assistant, Global Advisory

Rothschild & Co; Zürich; On-site; CHF 45,000 - 65,000; Part time

Job summary

Rothschild & Co in Zürich seeks a Team Assistant to provide comprehensive secretarial and administrative support to the Global Advisory Division, working 50% with daily presence required. You will collaborate with assistants and team members to ensure seamless support across the division.

This role emphasizes strong organisational skills, discretion, and a proactive, service-oriented mindset. Previous banking experience is not required; the successful candidate will be highly organised and

Qualifications

• Commercial apprenticeship, Hotel business education or similar.
• Strong MS Office experience.
• Fluent in German and English.
• Excellent interpersonal skills and confidentiality.
• Ability to manage multiple tasks with discretion.

Responsibilities

• Provide comprehensive administrative support to the team, ensuring smooth day-to-day operations and acting as a central coordination point
• Support a VP/Director with calendar management, coordination of priorities, and general administrative tasks to facilitate efficient workflow
• Assist in comprehensive scheduling of project meeting
• Oversee and manage stationery orders ensuring continuous availability of office supplies and efficient inventory management
• Provide full administrative coverage for senior stakeholders during absences, holidays, or peak periods, ensuring continuity of support
• Support the invoicing process, including preparation and tracking of invoices
• Support the organisation of events eg. invitations, materials, and on-site support.
• Support onboarding/offboarding processes by managing allocation and return of devices.
• Coordinate the preparation and review of third-party documentation ensuring relevant documents are uploaded to the database
• Reconciling expenses and claims promptly and accurately
• Preparing meeting rooms for client meetings, greeting clients and ensuring meeting rooms are left in a clean state for further meetings on the day
• Any other duties that are within the employee's skills and abilities whenever reasonably instructed

Skills

Fluent in German and English

Excellent interpersonal skills

Confidentiality

Organisational & time management

Proactive attitude

Self-motivated

Ability to work under pressure

Education

Commercial apprenticeship, Hotel business education or similar

Tools

MS Office

Job description

Rothschild & Co in Zürich seeks a Team Assistant to provide comprehensive secretarial and administrative support to the Global Advisory Division, working 50% with daily presence required. You will collaborate with assistants and team members to ensure seamless support across the division.

This role emphasizes strong organisational skills, discretion, and a proactive, service-oriented mindset. Previous banking experience is not required; the successful candidate will be highly organised and