Executive Assistant to the Founders (Zurich)

G-20 Strategies AG; Zürich; Hybrid; CHF 90,000 - 140,000; Full time

Job summary

G-20 Group in Zurich is seeking an experienced Executive Assistant to provide comprehensive support to the CEO and Deputy-CEO. You will manage calendars, coordinate meetings, handle correspondence, and oversee travel planning and expense reporting with a high degree of professionalism.

The role requires strong organizational skills, flawless discretion, and a proactive mindset to anticipate needs in a fast-paced financial environment.

Qualifications

• 5+ years in an Executive Assistant/Personal Assistant or similar administrative role, preferably in finance/trading.
• Excellent organizational and multitasking capabilities with high attention to detail.
• High integrity, discretion, and professionalism.
• Strong written and verbal English communication skills.
• Proficiency in MS Office and common collaboration tools (Excel/Word/Outlook).
• Proactive, hands-on attitude with initiative to anticipate needs.

Responsibilities

• Provide administrative support to executive leadership.
• Manage calendars, schedule meetings, and coordinate appointments.
• Handle correspondence, prepare documents, and manage communications for executives.
• Arrange travel plans, itineraries, and expense reporting.
• Assist with invoices, reimbursements, and other admin/financial tasks.
• Prepare meeting materials and follow up on action items.

Skills

Executive support

Calendar management

Meetings coordination

Communication skills

Discretion

Tools

MS Office

Excel

Outlook

Word

Job description

Important

Please only apply if you are able to work on-site at our Zurich office every working day. This is a fully office-based role with no option for remote work.

About G-20 Group

G-20 Group is a cross-asset trading firm headquartered in Switzerland, trading delta-one and derivatives markets globally. We combine startup agility with institutional-grade experience in proprietary trading, technology, and quantitative finance.

Role Overview

We are seeking a highly organized, discrete, and proactive Executive Assistant to provide comprehensive administrative support to our executive leadership team. In this role, you will work closely with the CEO and Deputy-CEO along with other leaders to manage their schedules, coordinate meetings, handle correspondence, and ensure that administrative and organizational matters are efficiently managed.

You will act as a key point of contact for internal and external stakeholders, ensuring that communication flows seamlessly and that priorities are met in a timely manner. The ideal candidate is an experienced, dependable, detail-oriented professional who thrives in a dynamic environment and can anticipate needs before they arise.

Key Responsibilities

• Provide administrative support to members of the Executive team.
• Manage calendars, schedule and coordinate meetings, and organize appointments.
• Handle correspondence, prepare documents, and manage communication flows on behalf of executives.
• Arrange and coordinate travel plans, itineraries, and expense reporting.
• Support with payment of invoices, reimbursements, and other administrative or financial tasks as required.
• Prepare meeting materials, and ensure follow-up on action items.
• Liaise with internal departments and external partners to ensure smooth coordination of executive activities.
• Maintain confidentiality and handle sensitive information with the highest degree of professionalism.

Requirements and Experience

• 5+ years' experience as an Executive Assistant, Personal Assistant, or in a comparable administrative role, with a strong preference for the financial/trading sector.
• Excellent organizational and multitasking skills with strong attention to detail.
• High level of integrity, discretion, and professionalism.
• Strong communication skills (both written and verbal) in English.
• Proficiency in MS Office and common collaboration tools (e.g. Excel, Word, Outlook).
• A proactive, hands‑on attitude and the ability to anticipate needs and take initiative.

Preferred / Desirable Experience

• Fluency in German is a strong plus; additional languages are an advantage.
• Flexibility to adapt to changing priorities and schedules.

Location and Right to work

We are hiring for our Zurich office with the expectation of the candidates being on‑site. Only candidates who meet the requirements, live within commutable distance to Central Zurich and who possess the pre‑existing right to work in Zurich without requiring company sponsorship need apply (Swiss national, B/C permit or equivalent).

Join G-20 and be a part of a team that is at the forefront of financial markets, driving innovation and excellence in the sector.