Executive Assistant (Zurich)

G-20 Group; Zürich; On-site; CHF 90,000 - 120,000; Full time

Job summary

G-20 Group in Zurich is seeking an organized Executive Assistant to support the CEO and Deputy-CEO with calendars, meetings, travel, and correspondence. This is an on-site role based in our Zurich office.

The ideal candidate will be discreet, proactive, and detail-oriented, with at least 1 year of experience in executive support, strong English communication, and MS Office proficiency. German language is a plus.

Qualifications

• 1+ years experience as an Executive Assistant or comparable administrative role, preferably in finance/trading.
• Strong organizational skills and meticulous attention to detail.
• High integrity, discretion and professionalism.

Responsibilities

• Provide administrative support to CEO and Deputy-CEO.
• Manage calendars, meetings, and travel arrangements.
• Handle correspondence and prepare documents for executives.
• Coordinate travel plans, itineraries, and expense reporting.
• Assist with invoices, reimbursements and related admin tasks as required.
• Prepare meeting materials and follow up on action items.
• Liaise with internal teams and external partners for smooth coordination.
• Maintain confidentiality of sensitive information.

Skills

Organizational skills

Discretion and professionalism

English communication (written & oral)

Proactive, hands-on attitude

Tools

MS Office

Excel

Word

Outlook

Job description

Important : Please only apply if you are able to work on-site at our Zurich office every working day. This is a fully office-based role with no option for remote work.

About G-20 Group

G-20 Group is a cross-asset trading firm headquartered in Switzerland, trading delta-one and derivatives markets globally. We combine startup agility with institutional-grade experience in proprietary trading, technology, and quantitative finance.

Role Overview

We are seeking a highly organized, discrete, and proactive Executive Assistant to provide comprehensive administrative support to our executive leadership team. In this role, you will work closely with the CEO and Deputy-CEO along with other leaders to manage their schedules, coordinate meetings, handle correspondence, and ensure that administrative and organizational matters are efficiently managed.

You will act as a key point of contact for internal and external stakeholders, ensuring that communication flows seamlessly and that priorities are metin a timely manner. The ideal candidate is an experienced,dependable, detail-oriented professional who thrives in a dynamic environment and cananticipateneeds before they arise.

Key Responsibilities

• Provide administrative supportto members of the Executive team.
• Managecalendars, schedule and coordinate meetings, and organize appointments.
• Handlecorrespondence, prepare documents, and manage communication flows on behalf of executives.
• Arrange andcoordinate travel plans, itineraries, and expense reporting.
• Supportwith payment of invoices, reimbursements, and other administrative or financial tasksas required.
• Preparemeeting materials, and ensure follow-up on action items.
• Liaisewith internal departments and external partners to ensure smooth coordination of executive activities.
• Maintainconfidentiality and handle sensitive information with the highest degree of professionalism.

• 1+ years’ experience as an Executive Assistant, Personal Assistant, or in a comparable administrative role, with a strong preference for the financial/trading sector.
• Excellent organizational and multitasking skills with strong attention to detail.
• High levelof integrity, discretion, and professionalism.
• Strong communicationskills(both written and verbal) in English.
• Proficiencyin MS Office and common collaboration tools (e.g.Excel, Word,Outlook).
• A proactive, hands-on attitude and the ability toanticipateneedsandtake initiative.

Preferred / Desirable Experience

• Fluency in German is astrong plus;additionallanguages are an advantage.
• Flexibility to adapt tochanging priorities and schedules.

Location and Right to work

We arehiringforourZurichoffice with the expectation of the candidates being on-site. Only candidates who meet the requirements, live within commutable distance to Central Zurich and whopossessthepre-existingright to work inZurichwithout requiring company sponsorshipneedapply(Swiss national,B/C permit or equivalent). Join G-20 and be a part of a team that is at the forefront offinancialmarkets, driving innovation and excellence in the sector.