Executive Assistant to the Founders (Zurich)

G-20 Group; Zürich; On-site; CHF 100,000 - 160,000; Full time

Job summary

G-20 Group in Zurich is seeking an experienced Executive Assistant to support the CEO, Deputy-CEO and leadership team with calendar management, meetings, correspondence, and day-to-day operations.

You will handle travel, expenses, and confidential information with the utmost discretion in a fast-paced, finance-focused environment, on-site in our Zurich office, requiring strong English communication and proactive initiative.

Qualifications

• 5+ years of experience in an Executive Assistant/Personal Assistant role, preferably in finance/trading.
• Strong organizational and multitasking abilities with high attention to detail.
• High integrity, discretion and professionalism.
• Excellent written and verbal English communication.

Responsibilities

• Provide administrative support to executive leadership (CEO/Deputy-CEO).
• Manage calendars, schedule meetings and coordinate appointments.
• Handle correspondence, prepare documents and manage communications for executives.
• Arrange and coordinate travel plans, itineraries and expense reporting.
• Support payment of invoices, reimbursements and other admin/financial tasks.
• Prepare meeting materials and ensure timely follow-up on actions.
• Liaise with internal/external stakeholders to coordinate executive activities.
• Maintain confidentiality and handle sensitive information.

Skills

Executive support

Calendar management

Communication

Discretion

MS Office

Tools

Outlook

Excel

Job description

Important: Please only apply if you are able to work on-site at our Zurich office every working day. This is a fully office-based role with no option for remote work.

About G-20 Group

G-20 Group is a cross-asset trading firm headquartered in Switzerland, trading delta-one and derivatives markets globally. We combine startup agility with institutional-grade experience in proprietary trading, technology, and quantitative finance.

Role Overview

We are seeking a highly organized, discrete, and proactive Executive Assistant to provide comprehensive administrative support to our executive leadership team. In this role, you will work closely with the CEO and Deputy-CEO along with other leaders to manage their schedules, coordinate meetings, handle correspondence, and ensure that administrative and organizational matters are efficiently managed.

You will act as a key point of contact for internal and external stakeholders, ensuring that communication flows seamlessly and that priorities are met in a timely manner. The ideal candidate is an experienced, dependable, detail-oriented professional who thrives in a dynamic environment and can anticipate needs before they arise.

Key Responsibilities

• Provide administrative support to members of the Executive team.
• Manage calendars, schedule and coordinate meetings, and organize appointments.
• Handle correspondence, prepare documents, and manage communication flows on behalf of executives.
• Arrange and coordinate travel plans, itineraries, and expense reporting.
• Support with payment of invoices, reimbursements, and other administrative or financial tasks as required.
• Prepare meeting materials, and ensure follow-up on action items.
• Liaise with internal departments and external partners to ensure smooth coordination of executive activities.
• Maintain confidentiality and handle sensitive information with the highest degree of professionalism.

Requirements

• 5+ years' experience as an Executive Assistant, Personal Assistant, or in a comparable administrative role, with a strong preference for the financial/trading sector.
• Excellent organizational and multitasking skills with strong attention to detail.
• High level of integrity, discretion, and professionalism.
• Strong communication skills (both written and verbal) in English.
• Proficiency in MS Office and common collaboration tools (e.g. Excel, Word, Outlook).
• A proactive, hands-on attitude and the ability to anticipate needs and take initiative.

Preferred / Desirable Experience

• Fluency in German is a strong plus; additional languages are an advantage.
• Flexibility to adapt to changing priorities and schedules.

Location and Right to work

We are hiring for our Zurich office with the expectation of the candidates being on-site. Only candidates who meet the requirements, live within commutable distance to Central Zurich and who possess the pre-existing right to work in Zurich without requiring company sponsorship need apply (Swiss national, B/C permit or equivalent).

Join G-20 and be a part of a team that is at the forefront of financial markets, driving innovation and excellence in the sector.