Executive Assistant to Two Executives | Global Health

Barnickel & Fellows; Basel; On-site; CHF 90,000 - 130,000; Full time

Job summary

Barnickel & Fellows is seeking an experienced Executive Assistant to support two EC members in Basel. The role focuses on filtering noise, anticipating needs, and keeping busy schedules organized with tact and professionalism.

You will interact with investors, external stakeholders, and board members, providing concise summaries, managing sensitive information, and ensuring smooth governance processes. Strong English, plus German and French are a plus, with MS Office and collaboration tools

Qualifications

• Six+ years of experience as an assistant supporting leadership in pharma/healthcare or life sciences.
• Fluency in written and spoken English; German and French are a plus.
• Strong proficiency with Microsoft Office and collaboration tools (Zoom, Teams, SharePoint).
• Structured, organized approach and confident communication with all levels.

Responsibilities

• Manage complex calendars, balancing priorities and aligning with business needs.
• Arrange travel and coordinate meeting logistics, anticipating requirements and managing changes.
• Prepare briefing materials, presentations, reports, and correspondence for meetings.
• Organize committee meetings and leadership off-sites, including agendas, materials, minutes and actions.
• Support cross-functional projects, track deadlines, and follow up on actions.

Skills

Calendar management

Executive communication

Relationship building

Fluent English

Education

Executive assistant qualification

Commercial vocational training

Tools

Microsoft Office

Zoom

Teams

SharePoint

Job description

Barnickel & Fellows is seeking an experienced Executive Assistant to support two EC members in Basel. The role focuses on filtering noise, anticipating needs, and keeping busy schedules organized with tact and professionalism.

You will interact with investors, external stakeholders, and board members, providing concise summaries, managing sensitive information, and ensuring smooth governance processes. Strong English, plus German and French are a plus, with MS Office and collaboration tools