Executive Assistant to Leadership | Global Ops & Travel

Siegfried AG; Zofingen; On-site; CHF 90,000 - 120,000; Full time

Benefits offered by this job

Pension Fund

Employee Share Purchase Plan

Child Allowance

REKA Money

Staff Restaurant / Cafeteria

Parking

Central Location

Job summary

Siegfried AG in Zofingen is seeking an experienced Executive Assistant to support members of the Executive Board and Senior Management. The role is full-time, starting December or by mutual agreement, and involves a mix of administrative, coordination and organisational duties.

You will manage calendars, organise travel, prepare documents, handle expenses, and coordinate events, while maintaining German and English communication with internal and external stakeholders.

Qualifications

• At least 3 years of experience in a similar role within an international business environment.
• Completed commercial or business administration education; further Executive Assistant/Office Management qualifications are a plus.
• Very good written and spoken German and English; French or Spanish is an advantage.

Responsibilities

• Provide administrative and organisational support to designated members of Senior Management and the Executive Board.
• Manage and coordinate appointments, including calendar management.
• Organise and book business travel and customer visits.
• Prepare meeting documentation, create presentations and take meeting minutes.
• Manage expense claims and reimbursements.
• Organise customer events and internal corporate functions.
• Maintain internal process databases and contribute to projects.
• Act as central point of contact for internal and external stakeholders.
• Handle general correspondence in German and English.
• Proactively resolve day-to-day operational issues and unexpected challenges.

Skills

German language

English language

MS Office

Executive Assistant experience

Education

Commercial or business administration education

EA qualification (advantage)

Tools

MS Office suite

Job description

Siegfried AG in Zofingen is seeking an experienced Executive Assistant to support members of the Executive Board and Senior Management. The role is full-time, starting December or by mutual agreement, and involves a mix of administrative, coordination and organisational duties.

You will manage calendars, organise travel, prepare documents, handle expenses, and coordinate events, while maintaining German and English communication with internal and external stakeholders.