Global Advisory Team Assistant - Strategic Support

Rothschild & Co; Zürich; Vor Ort; CHF 60.000 - 90.000; Vollzeit

Zusammenfassung

Rothschild & Co in Zürich is seeking a highly organized Team Assistant to provide comprehensive secretarial and administrative support to the Global Advisory Division. The role involves calendar management, travel arrangements, invoicing, event support, and ensuring smooth day-to-day operations.

Candidates should be fluent in German and English, have strong MS Office skills, and demonstrate discretion, reliability and the ability to multi-task in a fast-paced professional environment.

Qualifikationen

• Commercial apprenticeship, Hotel business education or similar.
• Strong MS Office experience

Aufgaben

• Provide comprehensive administrative support to the team, ensuring smooth day-to-day operations and acting as a central coordination point
• Support a VP/Director with calendar management, coordination of priorities, and general administrative tasks to facilitate efficient workflow
• Assist in comprehensive scheduling of project meeting
• Oversee and manage stationery orders ensuring continuous availability of office supplies and efficient inventory management
• Provide full administrative coverage for senior stakeholders during absences, holidays, or peak periods, ensuring continuity of support
• Support the invoicing process, including preparation and tracking of invoices
• Support the organisation of events eg. invitations, materials, and on-site support.
• Support onboarding/offboarding processes by managing allocation and return of devices.
• Coordinate the preparation and review of third-party documentation ensuring relevant documents are uploaded to the database
• Reconciling expenses and claims promptly and accurately
• Preparing meeting rooms for client meetings, greeting clients and ensuring meeting rooms are left in a clean state for further meetings on the day
• Any other duties that are within the employee's skills and abilities whenever reasonably instructed

Kenntnisse

Fluent in German and English

MS Office experience

Excellent interpersonal skills

Confidentiality

Organisational skills

Time management

Proactive attitude

Reliability

Ability to work under pressure

Ausbildung

Commercial apprenticeship, Hotel business education or similar

Jobbeschreibung

Rothschild & Co in Zürich is seeking a highly organized Team Assistant to provide comprehensive secretarial and administrative support to the Global Advisory Division. The role involves calendar management, travel arrangements, invoicing, event support, and ensuring smooth day-to-day operations.

Candidates should be fluent in German and English, have strong MS Office skills, and demonstrate discretion, reliability and the ability to multi-task in a fast-paced professional environment.