Executive Assistant

World Courier; Bachenbülach; Vor Ort; CHF 85.000 - 120.000; Vollzeit

Zusammenfassung

World Courier Switzerland S.A. seeks an Executive Assistant to provide comprehensive administrative and secretarial support to the senior leadership team in Zürich.

This on-site role ensures efficient operation of the executive office and acts as a reliable point of contact internally and externally. You will manage calendars, prepare reports and presentations, coordinate meetings, handle confidential information, and liaise with multiple departments.

Qualifikationen

• Proven experience as an Executive Assistant or in a similar role supporting senior-level executives.
• Excellent written and verbal communication in English and German; French is a plus.
• Exceptional organization and time management with attention to detail.

Aufgaben

• Provides advanced administrative support for a member of the Management Committee.
• Manages calendars, meeting planning and room reservations.
• Prepares correspondence, presentations and reports for internal/external contacts.
• Handles confidential information with discretion and professionalism.
• Coordinates cross-departmental activities and supports special projects.

Kenntnisse

Executive support

Organizational skills

English & German

Communication

Multitasking

Discretion

Tools

Microsoft Office

Jobbeschreibung

Job Summary

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and secretarial support to the senior leadership team at World Courier Switzerland S.A. This role is crucial in ensuring the efficient operation of our executive office.

Job Responsibilities

• Performs advanced, diversified, and confidential administrative support for a member of Cencora’s Management Committee
• Performs general administrative tasks such as handling the mail, typing, filing, and answering phones.
• Establishes and maintains office files, makes appointments and arranges meeting rooms as required.
• Orders office and/or warehouse supplies as needed.
• Submit information, documents, or reports to various other departments for processing as needed.
• Monitor various Email boxes and take appropriate action as requried.
• Compiles information from various sources and utilizes the information for uses such as generating reports.
• Audits and maintains various reports by checking for errors, inconsistencies or discrepancies; makes corrections and notifies appropriate personnel of any modifications.
• Ensures that department schedules and calendars are kept updated.
• Updates and maintains pertinent business information via computer or department files.
• Assists with a variety of scheduled and unscheduled projects occurring in the department at any given time.
• Drafts and types correspondence and/or presentations to be sent to internal and external contacts.
• May process personnel/payroll information for assigned pay group or associates in the department.
• Interacts frequently with inter-departmental associates and management for the purpose of resolving workload issues.
• May provide backup support for other administrative associates in the department such as handling multi-line phone system, greeting visitors, and other receptionist-related duties.
• Handles incoming and outgoing phones for the department and responds to questions and/or requests in a professional manner.
• Assists and supports department managers in preparing for meetings.
• Maintains and promotes positive and professional working relationships with associates and management.
• Complies with all appropriate policies, procedures, safety rules and regulations.
• Performs related duties as assigned.

Job Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role, preferably supporting senior-level executives.
• Excellent written and verbal communication skills in English and German; French is a plus.
• Exceptional organization and time management abilities with a keen eye for detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
• Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines.
• Strong interpersonal skills and the ability to build rapport with diverse individuals.
• High level of professionalism, discretion, and ability to handle confidential information.
• Proactive and resourceful with a problem‑solving mindset.
• Ability to work independently with minimal supervision, as well as collaboratively within a team.

Reports To

Country Operations Manager

Skills

• Computer literacy
• German (native), English (B2)
• Accuracy and quality focus
• Customer orientation
• Teamwork, independence and initiative

Work Environment

The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Employment Opportunity

Cencora is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status or membership in any other class protected by federal, state or local law. The company’s continued success depends on the full and effective utilization of qualified individuals. Therefore, harassment is prohibited and all matters related to recruiting, training, compensation, benefits, promotions and transfers comply with equal opportunity principles and are non‑discriminatory.