Executive Assistant to Chief Executive Officer

Ontinue; Zürich; Vor Ort; CHF 110.000 - 160.000; Vollzeit

Benefits dieser Stelle

Competitive salary

Great benefits

Microsoft training access

Zusammenfassung

Ontinue in Zurich, Switzerland, seeks a highly organized Executive Assistant to support our CEO and C‑level team. You’ll partner with leadership, exercising sound judgment, discretion and business acumen to navigate a fast-moving environment with urgency and professionalism.

Responsibilities include managing complex calendars for the CEO and executives, coordinating domestic and international travel, handling expense reporting, and coordinating global board logistics.

Qualifikationen

• 5+ years in a global EA role supporting C‑suite in fast-paced environments.
• Strong ability to manage complex calendars and travel logistics.
• Excellent written and verbal communication; high discretion and confidentiality.

Aufgaben

• Manage complex calendars for CEO (Zurich-based) and C‑level team
• Coordinate domestic and international travel end‑to‑end
• Handle C‑level expense reporting and reimbursements
• Coordinate logistics for global board meetings and events
• Provide administrative support with strong organization and attention to detail
• Support ad hoc requests and shifting priorities as needed

Kenntnisse

Self-starter

Discretion

Executive comms

Calendar mgmt

Travel logistics

Board coordination

Microsoft Office

Tools

Microsoft Office Suite

Jobbeschreibung

As a leading provider of AI-powered extended managed detection and response (MXDR) services, Ontinue is on a mission to be the most trusted, 24/7, always-on security partner that empowers customers to embrace the future by using AI to operate more strategically, at scale, and with less risk. We believe that the combination of AI and human expertise is essential for delivering effective managed security that is tailored to a customer’s unique environment, operational constraints, and risks.

Our MXDR service combines powerful proprietary AI with a one-of-a-kind collaboration model to continuously build a deep understanding of our customers’ environments, informing how we prevent, detect, and respond to threats. Our unrivaled Microsoft expertise allows customers to achieve these outcomes with the Microsoft Security tools they already own. The result is highly localized managed protection that empowers security teams to be faster, smarter, and more cost efficient than ever before.

Continuous protection. AI-powered Nonstop SecOps. That’s Ontinue.

Your Mission

We're looking for a highly organized, proactive Executive Assistant to support our CEO and C-level team. In this role, you'll act as a trusted partner to leadership, using strong judgment, discretion, and business acumen to navigate a fast-moving environment. You bring excellent communication skills, the ability to manage competing priorities, and a proactive mindset that anticipates needs, solves problems, and keeps things moving with urgency and professionalism.

What You'll Do:

Executive Support and Partnership

• Manage complex, ever-changing calendars for the CEO (based in Zurich) and C-level team
• Act as a key point of contact between executives, internal teams, and external partners
• Serve as a gatekeeper and time advocate to ensure priorities are clear and schedules run efficiently
• Support leadership effectiveness through strong operational awareness and responsiveness
• Coordinate CEO-related internal, customer, and partner events and workshops

Travel and Logistics

• Coordinate domestic and international travel end-to-end, including flights and accommodations
• Anticipate travel needs and ensure executives are fully prepared and supported

Administrative Support

• Manage C-level expense reporting and reimbursements with accuracy and timeliness
• Handle administrative tasks with strong organization, discretion, and attention to detail
• Support ad hoc requests and shifting priorities as needed

Board and Leadership Coordination

• Coordinate logistics for global board meetings, including scheduling and preparation

Requirements:

Experience

• At least 5+years’ experience in a global EA role supporting C-suite Executives in a fast-paced environment and under pressure
• Extensive experience of logistics management including complex schedules and international travel arrangements
• Strong business acumen and understanding of operational priorities

Skills

• Strong self-starter that can take a task and run with it with limited supervision from the executive
• Adaptable and able to work with limited information and ambiguity
• Very strong interpersonal skills, particularly with executive and senior management both internally and externally
• Acute attention to detail and commitment to delivering excellence in a fast-paced environment
• Polished verbal and written communication skills at all levels, including when managing requests for CEO time
• Proven ability to independently see projects through to completion
• Ability to think creatively with a sense of urgency and adapt quickly to changing needs and priorities
• Computer literacy and proficiency in using the Microsoft Office Suite
• Ability to show flexibility and responsiveness to emails/texts/phone calls.
• Availability to perform job duties outside of normal business hours when vital.

Attributes / Personality

• Passionate individual with a genuine inclination for helping others succeed, able to relate to people of all business levels
• Proactive, resourceful, and efficient in resolving problems and conflicts with a high sense of professionalism and collaboration
• Able to maintain high levels of confidentiality
• Displays strong sensitivity towards cultural diversity and demonstrates a global mindset
• Adapt to a fast-paced, constantly evolving environment.

What We're Looking For

• 7+ years of experience supporting C-level executives in a fast-paced, global environment
• Experience in a technology company is a plus
• Strong ability to manage complex schedules and international travel logistics
• Excellent communication skills with the ability to operate with discretion and professionalism
• Highly organized, proactive, and able to manage multiple priorities with ease
• Strong business acumen and comfort working in ambiguity
• Advanced proficiency in Microsoft Office and standard business tools
• Flexible, responsive, and willing to support outside of standard business hours when needed

What we offer:

We have been recognized as a top place to work! In addition to a competitive salary, we also offer great benefits and access to management and Microsoft training.

Come as you are! We search for amazing people of diverse backgrounds, experiences, abilities, and perspectives. Ontinue welcomes and encourages diversity in the workplace regardless of race, gender, religion, age, sexual orientation, disability, or veteran status.