Executive & Personal Assistant

Michael Page (Switzerland); Genf; On-site; CHF 90,000 - 120,000; Full time

Job summary

Michael Page (Switzerland) is seeking an experienced Executive Assistant to provide high-level support in a fast-paced, international family office environment. You will manage complex calendars, prepare key documents, and coordinate cross-functional projects with senior stakeholders.

Travel logistics, HR administration, and events coordination form part of the role, offering varied exposure across administration and operations.

Qualifications

• Proven experience as an Executive Assistant or Personal Assistant.
• Excellent organisational and time-management abilities.
• Strong attention to detail and ability to handle multiple priorities.
• Excellent communication and interpersonal skills.
• Strong confidentiality and professionalism.
• Advanced Microsoft Office 365 skills.
• Experience with SharePoint and Teams is an asset.
• Project coordination experience desirable.

Responsibilities

• Manage complex calendars, meetings and executive priorities.
• Prepare presentations, reports and key documentation.
• Ensure follow-up on actions, deadlines and confidential matters.
• Coordinate international travel, itineraries and accommodation.
• Support cross-functional projects and strategic initiatives.
• Monitor timelines, deliverables and stakeholder communication.
• Assist with recruitment and HR administration.
• Organise corporate events, meetings and special projects.
• Liaise with external advisors and service providers.
• Maintain accurate records and administrative documentation.

Skills

Executive support

Calendar management

Time management

Attention to detail

Communication

Confidentiality

Tools

MS Office 365

SharePoint

Teams

Job description

• Diverse role with broad exposure and responsibilities
• Fast-paced environment with senior stakeholder exposure

About Our Client

Family Office

Job Description

Executive Support

• Manage complex calendars, meetings and executive priorities
• Prepare presentations, reports and key documentation
• Ensure follow-up on actions, deadlines and confidential matters

Travel & Logistics

• Coordinate international travel, itineraries and accommodation
• Manage travel documentation, visas and logistics
• Provide seamless support before, during and after travel

Project & Operations Coordination

• Support cross-functional projects and strategic initiatives
• Monitor timelines, deliverables and stakeholder communication
• Assist with operational improvement and digitalisation projects

Communication & Administration

• Prepare internal communications, presentations and reports
• Maintain accurate records and administrative documentation
• Liaise with external advisors and service providers

Recruitment & HR Administration

• Support recruitment and interview coordination
• Assist with onboarding and HR administration
• Prepare employment-related documentation

Event Management

• Organise corporate events, meetings and special projects
• Coordinate vendors, logistics and event execution
• Ensure a high standard of service and attention to detail

The Successful Applicant

• Proven experience as an Executive Assistant, Personal Assistant or similar support role
• Excellent organisational and time-management abilities
• Strong attention to detail and ability to handle multiple priorities
• Excellent communication and interpersonal skills
• Strong sense of confidentiality and professionalism
• Advanced Microsoft Office 365 skills
• Experience with SharePoint, Teams and collaboration tools is an asset
• Project coordination experience is highly desirable

What's on Offer

• A unique opportunity to work closely with senior decision-makers in an international environment
• A varied position offering broad exposure across administration, operations, projects and stakeholder management
• High levels of trust, autonomy and responsibility
• A collaborative and professional culture focused on excellence
• The chance to contribute to impactful projects and strategic initiatives
• Attractive compensation and benefits package