Executive & Personal Assistant

Michael Page; Genf; Presencial; CHF 90.000 - 130.000; Jornada completa

Descripción de la vacante

Michael Page is seeking an experienced Executive Assistant to support senior leadership within a Family Office setting in Geneva, Switzerland. The role involves managing complex calendars, preparing presentations and reports, and ensuring timely follow-up on actions and confidential matters.

You will coordinate international travel, manage visas and logistics, and support cross-functional projects and HR administration.

Formación

• Proven experience as an Executive Assistant, Personal Assistant or similar support role.
• Excellent organisational and time-management abilities.
• Strong attention to detail and ability to handle multiple priorities.
• Excellent communication and interpersonal skills.
• Strong sense of confidentiality and professionalism.
• Advanced Microsoft Office 365 skills.
• Experience with SharePoint, Teams and collaboration tools is an asset.
• Project coordination experience is highly desirable.

Responsabilidades

• Manage complex calendars, meetings and executive priorities.
• Prepare presentations, reports and key documentation.
• Ensure follow-up on actions, deadlines and confidential matters.
• Coordinate international travel, itineraries and accommodation.
• Manage travel documentation, visas and logistics.
• Provide seamless support before, during and after travel.
• Support cross-functional projects and strategic initiatives.
• Monitor timelines, deliverables and stakeholder communication.
• Assist with operational improvement and digitalisation projects.
• Prepare internal communications, presentations and reports.
• Maintain accurate records and administrative documentation.
• Liaise with external advisors and service providers.
• Support recruitment and interview coordination.
• Assist with onboarding and HR administration.
• Prepare employment-related documentation.
• Organise corporate events, meetings and special projects.
• Coordinate vendors, logistics and event execution.
• Ensure a high standard of service and attention to detail.

Conocimientos

Executive support

Calendar management

Stakeholder management

MS Office 365

SharePoint/Teams

Herramientas

Microsoft Office 365

SharePoint

Teams

Descripción del empleo

• Diverse role with broad exposure and responsibilities
• Fast-paced environment with senior stakeholder exposure

About Our Client

Family Office

Job Description

Executive Support

• Manage complex calendars, meetings and executive priorities
• Prepare presentations, reports and key documentation
• Ensure follow-up on actions, deadlines and confidential matters

Travel & Logistics

• Coordinate international travel, itineraries and accommodation
• Manage travel documentation, visas and logistics
• Provide seamless support before, during and after travel

Project & Operations Coordination

• Support cross-functional projects and strategic initiatives
• Monitor timelines, deliverables and stakeholder communication
• Assist with operational improvement and digitalisation projects

Communication & Administration

• Prepare internal communications, presentations and reports
• Maintain accurate records and administrative documentation
• Liaise with external advisors and service providers

Recruitment & HR Administration

• Support recruitment and interview coordination
• Assist with onboarding and HR administration
• Prepare employment-related documentation

Event Management

• Organise corporate events, meetings and special projects
• Coordinate vendors, logistics and event execution
• Ensure a high standard of service and attention to detail

The Successful Applicant

• Proven experience as an Executive Assistant, Personal Assistant or similar support role
• Excellent organisational and time-management abilities
• Strong attention to detail and ability to handle multiple priorities
• Excellent communication and interpersonal skills
• Strong sense of confidentiality and professionalism
• Advanced Microsoft Office 365 skills
• Experience with SharePoint, Teams and collaboration tools is an asset
• Project coordination experience is highly desirable

What's on Offer

• A unique opportunity to work closely with senior decision-makers in an international environment
• A varied position offering broad exposure across administration, operations, projects and stakeholder management
• High levels of trust, autonomy and responsibility
• A collaborative and professional culture focused on excellence
• The chance to contribute to impactful projects and strategic initiatives
• Attractive compensation and benefits package

Quote job ref: JN-102026-7135806