Commercial & Business Operations Assistant (100%)

headcount AG; Zug; Presencial; CHF 85.000 - 115.000; Jornada completa

Descripción de la vacante

headcount AG is seeking a proactive Commercial & Business Operations Assistant to support the commercial organisation and work closely with senior leadership and Finance. The role blends business coordination, finance administration and project support in a dynamic environment.

You will assist the Commercial Leadership Team with day-to-day administration, scheduling and business coordination, manage procurement activities including purchase orders, invoices and vendor management, and track

Formación

• 5+ years of experience in business support, commercial administration or a comparable role, including finance-related responsibilities.
• Experience in the pharmaceutical or life sciences industry is a plus.
• Experience managing purchase orders, invoices, contracts and budget tracking.

Responsabilidades

• Support the Commercial Leadership Team with day-to-day administration, scheduling and business coordination.
• Coordinate procurement activities, including purchase orders, invoices, vendor management and contracts.
• Track operational expenditure and budgets in collaboration with Finance.
• Organise meetings, conferences and events, including logistics and follow-up.
• Provide operational and administrative support to Marketing and Sales.
• Coordinate selected business projects, tracking deadlines, actions and next steps.
• Manage local onboarding and offboarding activities.
• Facilitate communication across internal teams, external partners and suppliers.
• Handle correspondence, general administration and external enquiries with discretion.
• Support selected local safety, health, environment and compliance activities.

Conocimientos

5+ years exp

Procurement & contracts

Budget tracking

Finance administration

Stakeholder support

Fluent English

Fluent German

MS Office

Independent worker

Interpersonal skills

Herramientas

MS Office

Descripción del empleo

Commercial & Business Operations Assistant (100%) For our client, an international pharmaceutical company, we are looking for a proactive and organised Commercial & Business Operations Assistant to support the commercial organisation and work closely with senior leadership and Finance.
This varied role combines business coordination, finance administration and project support. It is ideal for someone who enjoys taking ownership, anticipating needs and keeping activities on track in a dynamic environment.

Your responsibilities

• Support the Commercial Leadership Team with day-to-day administration, scheduling and business coordination.
• Coordinate procurement activities, including purchase orders, invoices, vendor management and contracts.
• Track operational expenditure and budgets in collaboration with Finance.
• Organise meetings, conferences and events, including logistics and follow-up.
• Provide operational and administrative support to Marketing and Sales.
• Coordinate selected business projects, tracking deadlines, actions and next steps.
• Manage local onboarding and offboarding activities.
• Facilitate communication across internal teams, external partners and suppliers.
• Handle correspondence, general administration and external enquiries with discretion.
• Support selected local safety, health, environment and compliance activities.

Your profile

• Around five years of relevant experience in business support, commercial administration or a comparable role, including finance-related responsibilities.
• Previous experience in the pharmaceutical or life sciences industry.
• Experience managing purchase orders, invoices, contracts and budget tracking.
• Strong organisational skills, with the ability to prioritise competing requests and adapt to changing needs.
• A proactive, pragmatic approach and confidence working independently.
• Strong interpersonal skills and experience supporting senior stakeholders across different functions.
• Fluent English and German, both written and spoken.
• Confident user of Microsoft Office, with the willingness and ability to learn new systems quickly.
• High attention to detail, reliability and discretion.

The opportunity Join a collaborative, international team and take ownership of a broad range of operational activities. You will work closely with Commercial, Finance and other functions, making a direct contribution to the organisation’s daily effectiveness.