AI-Driven Global Medical Admin – Zurich

Takeda Pharmaceutical Co.; Glattbrugg; On-site; CHF 79,000 - 108,000; Full time

Job summary

Takeda Pharmaceutical Co. is seeking an Executive Administrative Assistant in Zurich to provide high‑quality administrative and operational support to Global Medical leaders and teams.

The role coordinates calendars, travel, expenses, meetings, events, and onsite workplace needs, acting as a local resource for Zurich and collaborating with teams across Europe. The role emphasizes modern ways of working with AI-enabled tools and Microsoft 365, requiring cross‑regional coordination, discretion,

Qualifications

• Experience providing administrative support in a corporate, team-based, or global organization.
• Scheduling, international travel coordination, expense-report preparation, meetings, and events.
• Strong organizational and time‑management skills, with the ability to manage multiple requests, priorities, and deadlines.
• Strong written and verbal communication skills.
• High level of professionalism and discretion when handling sensitive information.
• Attention to detail and ability to produce accurate docs, presentations, and records.
• Ability to operate in a shared-service or team-based model.

Responsibilities

• Coordinate calendars for Global Medical leaders and teams across regions and time zones.
• Arrange domestic and international travel, including flights and itineraries; prepare travel expense reports.
• Support on-site logistics, visitor activities, and workplace needs at the Zurich site; collaborate with global colleagues.
• Manage large meetings, town halls, workshops, and events; handle logistics and materials.
• Support onboarding/offboarding, equipment and access coordination, and process improvements.
• Promote AI-enabled productivity, templates, and digital workflows; ensure data privacy and compliance.

Skills

Scheduling

Travel coordination

Expense reports

Meetings & events

Time management

Communication

Discretion

Detail orientation

Cross-cultural coordination

Microsoft 365

AI tools

Education

Bachelor’s degree

Tools

Microsoft 365

SharePoint

OneDrive

Teams

AI-enabled tools

Job description

Takeda Pharmaceutical Co. is seeking an Executive Administrative Assistant in Zurich to provide high‑quality administrative and operational support to Global Medical leaders and teams.

The role coordinates calendars, travel, expenses, meetings, events, and onsite workplace needs, acting as a local resource for Zurich and collaborating with teams across Europe. The role emphasizes modern ways of working with AI-enabled tools and Microsoft 365, requiring cross‑regional coordination, discretion,