Global Executive Assistant to AI Office Head

Novartis AG; Basel; Hybrid; CHF 66,000 - 122,000; Full time

Benefits offered by this job

Insurance plans

Retirement plans

Wellbeing resources

Global recognition programs

Hybrid working options

14 weeks parental leave

Job summary

Novartis AG in Basel seeks an Executive Assistant to the International AI Office Head. You will coordinate global schedules, manage travel logistics, and oversee confidential communications to enable strategic leadership across international teams.

This hybrid Basel-based role offers exposure to global initiatives, cross-functional collaboration, and opportunities to shape how Novartis delivers innovation while maintaining high operational excellence.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• Proven ability to handle multiple priorities in a fast-paced setting.
• Strong organizational and written/verbal communication skills.

Responsibilities

• Provide executive-level administrative support to the International AI Head and team.
• Coordinate complex scheduling across global time zones for meetings and trainings.
• Organize logistics for international business travel and submit expense reports.
• Manage on-site, off-site, and virtual meetings with precision and discretion.
• Lead administrative projects with defined scope, timelines, and deliverables.

Skills

Strong organizational skills

Excellent communication

Discretion with confidential info

Ability to manage multiple priorities

Independent work style

Education

Bachelor's degree or equivalent

Tools

MS Word

MS Excel

PowerPoint

Job description

Novartis AG in Basel seeks an Executive Assistant to the International AI Office Head. You will coordinate global schedules, manage travel logistics, and oversee confidential communications to enable strategic leadership across international teams.

This hybrid Basel-based role offers exposure to global initiatives, cross-functional collaboration, and opportunities to shape how Novartis delivers innovation while maintaining high operational excellence.