Global AI Office Executive Assistant (Hybrid)

Novartis AG; Basel; Hybrid; CHF 66,000 - 122,000; Full time

Benefits offered by this job

Hybrid work option

Insurance plans

Retirement plans

Wellbeing resources

Global recognition programs

14 weeks paid parental leave

Job summary

Novartis AG in Basel, Switzerland, is seeking an Executive Assistant to the International AI Office Head. This role provides high-level administrative support, ensures seamless operations, and enables strategic decision-making across international teams.

You will coordinate complex scheduling across global time zones, manage travel logistics, handle confidential communications, and lead select administrative projects with clear timelines and deliverables.

Qualifications

• Proven ability to manage multiple priorities with efficiency and professionalism.
• Strong organizational skills and attention to detail in a fast-paced environment.
• Excellent verbal and written communication skills across diverse audiences.
• Discretion in handling confidential and sensitive information.
• Bachelor’s degree or equivalent professional experience.
• Advanced proficiency in MS Word, Excel, and PowerPoint.
• Ability to work independently with minimal supervision.

Responsibilities

• Provide executive-level administrative support to the International AI Head and team.
• Coordinate complex scheduling across global time zones for meetings and trainings.
• Organize logistics for international business travel and submit expense reports.
• Manage on-site, off-site, and virtual meetings with precision and discretion.
• Lead administrative projects with defined scope, timelines, and deliverables.
• Streamline and optimize administrative processes for improved team efficiency.

Skills

Multitasking

Organizational skills

Communication

Discretion

Independence

Scheduling

Time management

Education

Bachelor's degree or equivalent

Tools

MS Word

MS Excel

PowerPoint

Job description

Novartis AG in Basel, Switzerland, is seeking an Executive Assistant to the International AI Office Head. This role provides high-level administrative support, ensures seamless operations, and enables strategic decision-making across international teams.

You will coordinate complex scheduling across global time zones, manage travel logistics, handle confidential communications, and lead select administrative projects with clear timelines and deliverables.