Global Medical Administrative Executive

Takeda Pharmaceutical Co.; Zürich; On-site; CHF 79,000 - 108,000; Full time

Job summary

Takeda Pharmaceutical Co. in Zurich is seeking an Executive Administrative Assistant to deliver high-quality administrative and operational support to Global Medical leaders and teams.

The role coordinates calendars, travel, expenses, meetings, events, onboarding/offboarding, and workplace needs, across time zones and sites in Europe. Based in Zurich, you will serve as a local resource for Global Medical activities at the Zurich site and collaborate with colleagues in Vienna and other locations.

Qualifications

• Demonstrated experience providing administrative support in a corporate, team-based or global organization.
• Experience with scheduling, international travel coordination, expense-report preparation, meetings and events.
• Strong organizational and time-management skills with ability to manage multiple requests and deadlines.
• Strong written and verbal communication skills with discretion when handling sensitive information.
• Proficiency in Microsoft 365 applications and digital collaboration platforms.

Responsibilities

• Provide scheduling support for Global Medical leaders across functions, regions, and time zones.
• Coordinate domestic and international travel, flights, accommodations, and itineraries.
• Prepare and reconcile travel expense reports in line with company policies.
• Support onboarding/offboarding and on-site logistics at Zurich, including workplace needs.
• Coordinate meetings, town halls, events, agendas, and materials.
• Collaborate with colleagues across Zurich, Vienna, Cambridge, Bengaluru and other locations.

Skills

Administrative support

Scheduling

Travel coordination

Event planning

Microsoft 365

Education

Bachelor’s degree or equivalent

Tools

Microsoft 365

Collaboration platforms

Job description

Takeda Pharmaceutical Co. in Zurich is seeking an Executive Administrative Assistant to deliver high-quality administrative and operational support to Global Medical leaders and teams.

The role coordinates calendars, travel, expenses, meetings, events, onboarding/offboarding, and workplace needs, across time zones and sites in Europe. Based in Zurich, you will serve as a local resource for Global Medical activities at the Zurich site and collaborate with colleagues in Vienna and other locations.