Working Student PMO for AI Programs & Coordination

Adnovum; Zürich; Hybrid; CHF 48,000 - 72,000; Part time

Job summary

Adnovum is seeking a Working Student Project Office Manager to support the AI@Adnovum program in driving AI adoption across the company from Zürich and multiple locations. You will help create transparency, ensure smooth collaboration across teams, and keep program activities on track.

Responsibilities include organizing steering meetings, tracking milestones, preparing reports and updates, and maintaining documentation.

Qualifications

• Currently enrolled in a Master's degree program in Business Administration, Business Informatics, Information Systems, Management, or a related field.
• Strong interest in AI, digital transformation, and organizational change.
• Structured, reliable, proactive working style with excellent organizational skills.
• Ability to analyze information, create concise summaries, and prepare professional presentations.
• Confident user of Microsoft 365 applications, including Teams, SharePoint, PowerPoint, and Excel; Confluence familiarity is a plus.
• Strong communication skills in German and English mandatory.
• Collaborative mindset with stakeholders from business and technology functions.
• High discretion with sensitive and strategic information.
• Availability for a long term working student engagement alongside studies.

Responsibilities

• Coordinating and maintaining the overall program structure, including roadmaps, milestones, risks, dependencies, and action tracking
• Organizing, facilitating, and documenting steering meetings, workstream sessions, and stakeholder updates
• Following up on decisions, action items, and deliverables to ensure reliable execution across teams
• Preparing status reports, presentations, meeting minutes, and management updates for different audiences
• Supporting program governance and planning activities together with the program lead
• Maintaining program documentation and ensuring information is up to date, structured, and easily accessible
• Identifying risks, bottlenecks, and coordination gaps, and proactively driving resolution
• Supporting internal communication efforts and translating program progress into clear and understandable messages

Skills

Strong communication

German & English proficiency

Microsoft 365 proficiency

Organizational skills

Education

Master's degree student in Business Administration/Info Systems/Management

Tools

Microsoft 365 (Teams, SharePoint, PowerPoint, Excel)

Job description

Adnovum is seeking a Working Student Project Office Manager to support the AI@Adnovum program in driving AI adoption across the company from Zürich and multiple locations. You will help create transparency, ensure smooth collaboration across teams, and keep program activities on track.

Responsibilities include organizing steering meetings, tracking milestones, preparing reports and updates, and maintaining documentation.