Market Unit Assistant (a)

Adnovum; Bern; Hybrid; CHF 70,000 - 90,000; Full time

Benefits offered by this job

Hybrid work model

On-site work days on Tue/Wed/Thu

Job summary

Adnovum in Bern, Switzerland is seeking an organized administrative professional to support the Market Unit Head and Unit Board in a dynamic environment. You will help ensure smooth daily operations, coordinate meetings, and contribute to a positive workplace experience.

You will organize Board Meetings, Team Lead Meetings, workshops and offsites, prepare presentations and reports, and coordinate Learning and Development activities. A hands-on, service-oriented mindset is essential.

Qualifications

• Commercial training or comparable education is required.
• Experience in office management, executive assistance, or event coordination ideal.
• Strong organizational, coordination, and planning skills.
• Structured, independent, and reliable with ownership.
• Service-oriented mindset with pragmatic hands-on approach.
• Excellent communication and interpersonal skills.
• Fluency in German and English (minimum B2).

Responsibilities

• Support the Market Unit with administrative, organizational, and coordination activities.
• Organize and coordinate Board Meetings, Team Lead Meetings, workshops, and offsites.
• Prepare presentations, surveys, reports, and meeting documentation.
• Coordinate Learning and Development activities and act as contact for related topics.
• Support internal communication and information sharing across the unit.
• Manage office administration including visitor reception, mail handling, and supplies.
• Coordinate appointments, schedules, and logistical arrangements.
• Contribute to continuous improvement of administrative processes and teamwork.

Skills

Strong organizational skills

Service mindset

Hands-on approach

Excellent communication

Team-oriented

German and English proficiency

Education

Commercial training or comparable education

Job description

Select how often (in days) to receive an alert:

Are you a well-organized and service-oriented professional who enjoys coordinating people, processes, and events while creating structure in a dynamic environment?

As part of our Market Unit, you will support the Unit Head and Unit Board in a broad range of administrative and organizational activities. In this role, you will help ensure smooth daily operations, coordinate meetings and internal initiatives, and contribute to a positive and efficient workplace experience. You will collaborate closely with colleagues across different functions and levels, making an important contribution to the success of the Market Unit.

You will be responsible for the following tasks:

• Supporting the Market Unit with administrative, organizational, and coordination activities
• Organizing and coordinating Board Meetings, Team Lead Meetings, workshops, and offsites
• Preparing presentations, surveys, reports, and meeting documentation
• Coordinating Learning and Development activities and serving as a contact person for related topics
• Supporting internal communication initiatives and information sharing across the unit
• Managing office administration, including visitor reception, mail handling, and office supplies
• Coordinating appointments, schedules, and logistical arrangements
• Contributing to the continuous improvement of administrative processes and team collaboration

What we're looking for

You are a proactive and reliable personality who enjoys helping others succeed. With your strong organizational skills, service mindset, and hands‑on approach, you create structure and keep things running smoothly even when priorities change.

• Commercial training or comparable education
• Professional experience in office management, executive assistance, event coordination, or a similar role
• Strong organizational, coordination, and planning skills
• Structured, independent, and reliable way of working with a strong sense of ownership
• Service-oriented mindset combined with a pragmatic and hands‑on approach
• Excellent communication and interpersonal skills
• Collaborative and team-oriented personality
• Fluent German and good English skills (at least B2)
• Willingness to work primarily on-site on Tuesdays, Wednesdays, and Thursdays

Sharp minds, good vibes

We are the sharp‑minded IT experts who tackle the trickiest software and security challenges. With more than 700 employees in our locations in Zurich (HQ), Bern, Lausanne, Winterthur, Bassersdorf, Budapest, Lisbon, Singapore, and Ho Chi Minh City, we make the digital business of our clients work.

As a great team, we empower each other to share, grow and succeed. The unique Adnovum spirit across locations stands for helping each other at any time, having an open door and contributing to an appreciating and trustful atmosphere. We always enjoy having a laugh, a coffee or a drink together!

Apart from our unique «one Adnovum» spirit, we offer a solution‑oriented engineering culture with flat hierarchies, which gives you the opportunity to contribute with your opinions and ideas. We embrace flexible working, like the possibility to work part‑time and a hybrid work model. Your continuous education and development are key to us. Therefore, we actively encourage and support individual training opportunities.

We firmly believe that diversity drives innovation and creates a vibrant and engaging workplace. We therefore encourage applications from people of all genders, all backgrounds, and all life journeys – a sentiment we express with an (a) for «all» in our job postings. At Adnovum, everyone is welcome.