Parts Administrator

SMS Equipment Inc.; Elkford; On-site; CAD 45,000 - 55,000; Full time

Job summary

SMS Equipment is seeking a highly organized Parts Administrator to support the Parts Department in Elkford, BC. This role requires meticulous record-keeping and the ability to handle high-volume documentation and processes.

Key duties include maintaining purchase order and accounts payable records, supporting inventory, and ensuring accurate ledger coding while collaborating with vendors and internal teams. The role is on-site, Monday–Friday, with a daytime schedule.

Qualifications

• Related education and at least 2 years of administrative experience.
• Must be highly organized, methodical, and attentive to detail.
• Experience in a fast-paced environment with large volumes of records is preferred.

Responsibilities

• Provide day-to-day administrative support to the Parts Department.
• Maintain organized and accurate departmental files, records, and supporting documentation.
• Maintain purchase order files for customers and vendors.
• Perform accounts payable functions related to freight and parts activities.
• Support purchase order processing and general ledger coding.
• Compile, count, verify, and compare parts and inventory information.
• Assist department team members with special projects.
• Complete other administrative duties as required.

Skills

Parts administration

Office administration

Documentation

Education

Related education

Tools

Microsoft Office

Excel

Word

Job description

Elkford
1 Intata Road
Elkford, BC V0B1H0, CAN

Description

SMS Equipment is looking for an organized and detail-oriented Parts Administrator to provide administrative support to the Parts Department. This role is responsible for maintaining accurate departmental records, organizing documentation, and supporting parts, inventory, purchase order, work order, and accounts payable activities in a busy, high-volume environment.

Work Location: Elkford, BC.
Salary: $45,000 to $55,000 per annum.
Work Arrangement: Fixed on site – working from the office each day.
Schedule: Monday to Friday, 7:00 a.m. to 3:30 p.m.

What You'll Do:

• Provide day-to-day administrative support to the Parts Department.
• Maintain organized and accurate departmental files, records, and supporting documentation.
• Maintain purchase order files for customers and vendors.
• Perform accounts payable functions related to freight and parts activities.
• Support purchase order processing and general ledger coding.
• Compile, calculate, count, verify, and compare parts and inventory information.
• Assist department team members with special projects.
• Complete other administrative duties as required.

What You Bring:

The successful candidate will have related education and at least 2 years of administrative experience. A combination of education and experience will be considered. The ideal candidate is highly organized, methodical, and attentive to detail, with the ability to maintain a large volume of records in a fast-paced environment.

Other requirements include:

• Experience working in a parts department is an asset.
• Excellent working knowledge of computer operations and Microsoft Office, including Excel and Word.
• Knowledge of computerized inventory systems, such as eXtend, is an asset.
• Strong organizational and records-management skills.
• Accuracy and attention to detail when processing documentation and maintaining files.
• Ability to prioritize and manage multiple administrative tasks effectively.

This position is classified as an Individual Contributor role in SMS Equipment’s competency framework, requiring demonstration of core competencies (customer focus, collaboration, and technical/functional expertise).

At SMS Equipment, safety is one of our core values and we care for each other, without exception. Our successful candidate is intrinsically motivated and committed to making safe choices when completing all tasks.

This posting is for an existing vacancy within SMS Equipment. Applications will be accepted until a suitable candidate is hired.

We thank all applicants for their interest. Only those selected to proceed to the next stage of the recruitment process will be contacted.

At SMS Equipment, the right partnership makes everything possible. We’re committed to building a diverse and inclusive team and encourage applications from all qualified individuals. Join us and bring your expertise to an organization that values safety, authenticity, innovation, performance, and respect.

SMS Equipment offers rewardingcareersin the heavy equipment industry across Canada. As the largest Komatsu dealer in North America, SMS Equipment gives you the opportunity to represent world-class quality in our product offerings and customer service. A few of the many benefits of working with SMS Equipment includecompetitive wages, comprehensive group benefits plan, and RRSP matching.