Surgical Booking Clerk

Interior Health; Kelowna; On-site; CAD 38,000 - 52,000; Part time

Benefits offered by this job

Shift premiums

Employer-paid training

Employee & Family Assistance Program

Job summary

Kelowna General Hospital, part of Interior Health, seeks a detail-oriented Surgical Booking Clerk to support our surgical services in Kelowna, BC. This casual role covers days 07:30–15:30 with rotating days off, offering varied duties in a busy hospital setting.

Responsibilities include processing procedure requests, updating waitlists, and coordinating with physicians and hospital departments. Training and shift premiums are provided along with other benefits.

Qualifications

• Grade 12 and three year's recent related experience or an equivalent combination of education, training and experience.
• Ability to keyboard at 45 wpm (within past 48 months) from an accredited institution.

Responsibilities

• Receives and processes requests for surgical procedures and coordinates with physicians and their offices.
• Develops and updates surgical waitlists and slates using computerized scheduling systems (PICIS OR Manager, SPR, CWS).
• Edits surgical slate, identifies errors, assigns extra cases, and confirms final bookings with designated personnel.
• Communicates with Admitting, Medical Device Reprocessing, nursing units, anesthetists, surgeons, and other departments.
• Instructs patients/family on pre-operative instructions and pre-admission visits.
• Generates and maintains surgical data and reports on bookings and waitlists.
• Performs general clerical duties and input of patient data into relevant systems.

Skills

Typing 45 wpm

Medical terminology

Education

Grade 12 + 3 yrs related exp

Job description

Position Summary

Kelowna General Hospital is seeking a detail-oriented and enthusiastic Surgical Booking Clerk to join our team in beautiful Kelowna, BC. This casual opportunity offers the chance to play a vital role in supporting surgical services while working in a dynamic healthcare environment.

This position works days, 07:30 to 15:30

Days off: Rotating

How will we help you grow?

Join our clerical team as a casual employee, where you’ll enjoy variety, gain valuable experience, and have the chance to grow your career. Work hours range from 0 to 37.5 per week, with shifts available on short notice or pre-scheduled to cover leaves. Many of our team members start in casual roles and transition into permanent positions. Plus, we offer competitive wages, shift premiums, employer-paid training, and an Employee & Family Assistance Program to support you every step of the way.

What Will You Work On?

The Surgical Booking Clerk plays a significant role in ensuring that the overall surgical booking requirements are met. Applies critical thinking and uses current knowledge of procedure protocols and computerized systems to schedule and assign patients/procedures to the daily surgical bookings. Duties may include:

• Receives and processes requests for surgical procedures and coordinates with physicians and their offices;


• Develops and updates surgical waitlists and slates using computerized surgical scheduling systems - PICIS OR Manager, Surgical Patient Registry (SPR), Community Wide Scheduling (CWS), etc.;


• Edits surgical slate - identifying errors or conflicts, assigning extra cases, adjusting slate, confirms final booking assignments with designated personnel;


• Communicates and collaborates with Admitting, Medical Device Reprocessing, nursing units, anesthetists, surgeons and other departments;


• Instructs patients/family of pre-operative instructions for the surgical procedures, pre admission clinic visits and other appointments;


• Compiles, maintains and distributes designated surgical usage/surgical statistical data;


• Generates a variety of reports relating to surgical bookings and waitlists;


• Clerical duties;


• Performs site/department specific duties - inputting patient data and transcribing information into relevant systems; acting as a communication link for the unit; arranging for patient tests, entering diagnostic requisitions, and receiving results; assembling and maintaining patient charts; maintaining unit supply levels.

What should your application include?

• Valid 5-minute typing test of 45 wpm taken within the past 48 months from an accredited institution (Non-supervised tests are not accepted). Click here for testing details.


• Proof of completion of a Medical Terminology Course;


• Your Resume indicating three year's recent related experience, Or an equivalent combination of education, training and experience;


• A Cover Letter stating your availability to start in a new position and on-call, casual work (i.e. days of the week);

Come join our team and see why we’re one of B.C.'s Top Employers! Explore our extensive benefits, career growth opportunities, and lifestyle in one of the most beautiful and diverse regions of Canada. Ready to love where you live and work?

Qualifications

Education, Training & Experience:

• Grade 12 and three year's recent related experience or an equivalent combination of education, training and experience.


• Ability to keyboard at 45 wpm taken within the past 48 months from an accredited institution (non-supervised tests are not accepted).


• Knowledge of medical terminology