Subcontractor Coordinator - Services

Graham; Edmonton; On-site; CAD 55,000 - 85,000; Full time

Job summary

Graham is seeking a Subcontractor Coordinator to support the Services Division in Canada, coordinating onboarding, procurement-to-payment activities, documentation, and reporting for subcontractors across projects.

The role involves ensuring compliance, maintaining accurate records, and collaborating with Operations, Finance, and HSEQ to resolve routine issues and escalate exceptions as needed.

Qualifications

• Experience in project, contract, procurement, finance, document control, or supplier administration; construction or project-based experience is a plus.
• Familiarity with P2P, subcontract administration, supplier onboarding, and transaction reconciliation is assets.
• Post-secondary education in Supply Chain or related field is preferred.
• ERP system experience (SAP) and MS 365 tools are beneficial.

Responsibilities

• Coordinate subcontractor onboarding, mobilization and compliance, ensuring complete and current documentation.
• Support procure-to-pay activities by reconciling purchase orders, receipts, invoices, approvals and supporting docs.
• Monitor subcontract and purchase order commitments, identify outstanding actions, discrepancies and potential funding or change needs.
• Maintain audit-ready records and reporting on subcontract status, commitments, invoices, and approved changes.
• Collaborate with Operations, Supply Chain, Finance, HSEQ and subcontractors to resolve routine issues and escalate exceptions.

Skills

Project experience

Procurement

Document control

P2P

Supplier onboarding

Education

Post-secondary education in Supply Chain

Tools

SAP

Excel

SharePoint

ISNetworld

Outlook

Job description

Build What Matters

At Graham, one of North America’s largest general contractors, we don’t just maintain assets, we extend their life and maximize their value. As part of our Services Division, you’ll contribute to critical work across the region, supporting sectors such as oil and gas, petrochemical, renewable energy, power, mining, forestry, underground, heavy construction, maintenance, turnarounds, and sustaining capital.

Here, your work has purpose. Your safety and growth are supported. And your impact is lasting.

Your Impact Starts Here

Graham is actively recruiting for a Subcontractor Coordinator supporting the Services Division. Reporting to the Supply Chain Management Lead, the Subcontractor Coordinator plays a key role in supporting the successful administration of subcontractors by coordinating onboarding, procure‑to‑pay activities, documentation, reporting, and day‑to‑day subcontract requirements.

Your Role in Building What Matters – From Office to Site

• Coordinate subcontractor onboarding, mobilization, and compliance requirements, ensuring documentation is complete, current, and accurate
• Support procure‑to‑pay activities by reconciling purchase orders, receipts, invoices, approvals, and supporting documentation
• Monitor subcontract and purchase order commitments, identifying outstanding actions, discrepancies, and potential funding or change requirements
• Maintain accurate, audit‑ready records and reporting related to subcontract status, commitments, invoices, transactions, and approved changes
• Collaborate with Operations, Supply Chain, Finance, HSEQ, and subcontractors to resolve routine issues, track actions to completion, and elevate commercial or compliance exceptions appropriately

The Right Tools for the Job

• Education: Post‑secondary education in Supply Chain, Business Administration, Construction Administration, or a related field, or an equivalent combination of education and relevant experience
• Experience: Experience in project, contract, procurement, finance, document control, or supplier administration; construction or project‑based experience and familiarity with P2P, subcontract administration, supplier onboarding, and transaction reconciliation are considered assets
• Software: Proficiency in Microsoft Outlook and basic Microsoft Excel; experience with SAP or another ERP system, SharePoint, Microsoft 365, and ISNetworld is preferred

At Graham, we’re building more than structures, we’re building futures. Join a team that delivers excellence from the ground up and makes a lasting impact across Canada.

We’re proud to be an Equal Opportunity Employer and are committed to an inclusive, accessible workplace. Accommodations are available throughout the hiring process when requested. Please contact [e-mail] for accommodation requests.

Unsolicited resumes or candidate profiles will not be accepted and will become the property of Jardeg/Graham.

As Graham’s trusted recruitment partner, Jardeg supports the hiring of skilled professionals across Buildings, Industrial, Infrastructure, Water, Development, and Services projects nationwide.