Subcontractor Coordinator - Services

Graham Contracting, Ltd.; Edmonton; On-site; CAD 65,000 - 90,000; Full time

Job summary

Graham Contracting, Ltd. is seeking a Subcontractor Coordinator to support the Services Division across Canada.

Reporting to the Supply Chain Management Lead, you will manage onboarding, procure-to-pay tasks, documentation, and day-to-day subcontract requirements to keep projects moving smoothly from office to site. You will collaborate with Operations, Supply Chain, Finance, HSEQ, and subcontractors to resolve issues and ensure compliance, while maintaining audit-ready records and accurate

Qualifications

• Post-secondary education in Supply Chain, Business Administration, Construction Administration, or related field.
• Experience in project, contract, procurement, finance, document control, or supplier administration; construction experience is a plus.
• Proficiency in Microsoft Outlook; basic Microsoft Excel; SAP or another ERP system; SharePoint, Microsoft 365, and ISNetworld preferred.

Responsibilities

• Coordinate subcontractor onboarding, mobilization, and compliance requirements, ensuring documentation is complete, current, and accurate.
• Support procure-to-pay activities by reconciling purchase orders, receipts, invoices, approvals, and supporting documentation.
• Monitor subcontract and purchase order commitments, identifying outstanding actions, discrepancies, and potential funding or change requirements.
• Maintain audit-ready records and reporting related to subcontract status, commitments, invoices, transactions, and approved changes.
• Collaborate with Operations, Supply Chain, Finance, HSEQ, and subcontractors to resolve routine issues and elevate exceptions appropriately.

Skills

Attention to detail

Communication

Team collaboration

Problem solving

Education

Post-secondary education in Supply Chain/Business Administration/Construction Administration

Tools

Microsoft Excel

SAP / ERP system

SharePoint

Microsoft 365

ISNetworld

Job description

At Graham, one of North America’s largest general contractors, we don’t just maintain assets, we extend their life and maximize their value. As part of our Services Division, you’ll contribute to critical work across the region, supporting sectors such as oil and gas, petrochemical, renewable energy, power, mining, forestry, underground, heavy construction, maintenance, turnarounds, and sustaining capital.

Here, your work has purpose. Your safety and growth are supported. And your impact is lasting.

Join a team that builds with commitment, reliability, and integrity. help us build what matters.

Your Impact Starts Here

Graham is actively recruiting for a Subcontractor Coordinator supporting the Services Division. Reporting to the Supply Chain Management Lead the Subcontractor Coordinator plays a key role in supporting the successful administration of subcontractors by coordinating onboarding, procure-to-pay activities, documentation, reporting, and day-to-day subcontract requirements.

Your Role in Building What Matters – From Office to Site

• Coordinate subcontractor onboarding, mobilization, and compliance requirements, ensuring documentation is complete, current, and accurate
• Support procure-to-pay activities by reconciling purchase orders, receipts, invoices, approvals, and supporting documentation
• Monitor subcontract and purchase order commitments, identifying outstanding actions, discrepancies, and potential funding or change requirements
• Maintain accurate, audit-ready records and reporting related to subcontract status, commitments, invoices, transactions, and approved changes
• Collaborate with Operations, Supply Chain, Finance, HSEQ, and subcontractors to resolve routine issues, track actions to completion, and elevate commercial or compliance exceptions appropriately

The Right Tools for the Job

• Education: Post-secondary education in Supply Chain, Business Administration, Construction Administration, or a related field, or an equivalent combination of education and relevant experience
• Experience: Experience in project, contract, procurement, finance, document control, or supplier administration; construction or project-based experience and familiarity with P2P, subcontract administration, supplier onboarding, and transaction reconciliation are considered assets
• Software: Proficiency in Microsoft Outlook and basic Microsoft Excel; experience with SAP or another ERP system, SharePoint, Microsoft 365, and ISNetworld is preferred

Lay the Foundation for Your Next Career Move.

At Graham, we’re building more than structures, we’re building futures. Join a team that delivers excellence from the ground up and makes a lasting impact across Canada.

We’re proud to be an Equal Opportunity Employer and are committed to an inclusive, accessible workplace. Accommodations are available throughout the hiring process when requested. Please contact [e-mail] for accommodation requests.

Unsolicited resumes or candidate profiles will not be accepted and will become the property of Jardeg/Graham.

As Graham’s trusted recruitment partner, Jardeg supports the hiring of skilled professionals across Buildings, Industrial, Infrastructure, Water, Development, and Services projects nationwide.

Information at a Glance

Why Graham?

As proud employee-owners, we believe in sharing our success.Your contributions don’t just matter – they create our success.

We offer opportunities to work on diverse projects across Canadaand the U.S. across our Buildings, Infrastructure, Industrial, Waterand Services divisions.

• Enjoy competitive benefits, career mobility, and a culture builton commitment, integrity, and reliability.