Strata Operations Coordinator

FirstService Residential Canada; Vancouver; On-site; CAD 45,000 - 50,000; Full time

Benefits offered by this job

Full health and dental benefits

Paid holidays

Employee Assistance Program (EAP)

Tuition Reimbursement

Job summary

FirstService Residential Canada is seeking a Strata Coordinator in Vancouver to support Strata Managers and Regional Directors. The role provides hands-on training in CSS workflows, meeting coordination, and resident communications while gaining exposure to bylaws and governance.

The position requires strong organizational skills, attention to detail, and the ability to travel between portfolios. Evening meetings and AGMs are possible as part of duties, with comprehensive benefits upon full-time

Qualifications

• 1 year+ administrative experience with high-volume document production preferred.
• Must have Strata Manager License.
• Adaptable to different teams and fast-paced environment.
• Proficient in MS Word and document formatting.
• Familiar with internal drive/folder structures and database management.
• Detail-oriented with strong proofreading and grammar skills.

Responsibilities

• Provide administrative and operational support to Strata Managers and Regional Directors.
• Prepare, review and edit documents; maintain records and databases.
• Enter and manage work orders in CSS workflows; track progress and report issues.
• Attend council meetings and AGMs; assist with registration and minute-taking.
• Draft and finalize meeting minutes with the Strata Manager.
• Communicate with residents and vendors professionally; update contact lists.
• Participate in training to build knowledge of bylaws, governance and compliance.
• Travel between portfolios as needed; support multiple managers and portfolios.

Skills

MS Word proficiency

Document proofreading

Administrative skills

Communication skills

Interpersonal skills

Independent work

Customer service mindset

Travel to multiple portfolios

Education

Strata Manager License

Tools

Internal databases

Database management

Job description

FirstService Residential Canada is seeking a Strata Coordinator in Vancouver to support Strata Managers and Regional Directors. The role provides hands-on training in CSS workflows, meeting coordination, and resident communications while gaining exposure to bylaws and governance.

The position requires strong organizational skills, attention to detail, and the ability to travel between portfolios. Evening meetings and AGMs are possible as part of duties, with comprehensive benefits upon full-time