SSC Service Center Administrator

InSync Systems; Calgary; On-site; CAD 50,000 - 65,000; Full time

Job summary

InSync Systems is seeking an SSC Service Centre Administrator for a 4-month contract position in Calgary, Alberta. The role requires onsite work, with a standard 8-hour day and 40-hour week, and candidates must be legally entitled to work in Canada.

The Procurement Administrator will handle Procure to Pay (P2P) tasks, including requisitions, PO management, SES creation, and vendor invoice resolution, reporting to a unit leader in Supply Chain Service Center.

Qualifications

• High school diploma required.
• 2+ years of field-related business experience.
• Understanding of procure-to-pay processes.
• SAP MM experience required.
• Detail oriented with strong communication and time management skills.
• Able to work independently and meet deadlines.

Responsibilities

• Create purchase requisitions from defined requirements. Monitor approvals and complete requisition changes as required.
• Create and approve purchase orders as per authority.
• Link supporting documentation to requisitions/POs.
• Monitor and transmit approved POs to suppliers.
• Create service entry sheets for non-automated POs.
• Confirm receipt of materials to ensure timing, price and place.
• Manage PO lifecycle incl. invoice issues and closures.
• Respond to business unit inquiries via email and phone.
• Communicate with vendors to resolve issues.
• Assign tax codes, payment terms, delivery dates, and cross-company cost objects.
• Resolve invoice issues with third party payment systems.

Skills

Procure to Pay knowledge

Communication skills

Time management

Detail oriented

Independent work

Education

High school diploma

Post-secondary education

Tools

SAP MM

Job description

We are looking for a SSC Service Centre Administrator for a 4-month contract position, with possible extensions in Calgary, Alberta. Must be legally entitled to work in Canada.

This position is 100% onsite in downtown Calgary. 8 hours a day, 40 hours a week. It is NOT a remote role.

Role Description

Reporting to a leader in the Supply Chain Service Center, the Procurement Administrator will provide Procure to Pay (P2P) services to our Business Units. This role is responsible for the execution of transactions including but not limited to, Purchase Requisitions, PO life cycle management including receiving, invoicing within set service level agreements.

Responsibilities

• Create purchase requisitions from defined requirements in support of Business Unit activities as required. Monitor approval of requisitions and complete requisition changes as required. Complete root cause analysis and problem resolution as required.
• Create and approve purchase orders as per established commit authority.
• Link supporting documentation to requisitions and/or Purchase Orders.
• Monitor approval of purchase orders and transmit approved purchase orders to the suppliers on a timely basis.
• Create service entry sheets (SES) for non-automated service Purchase Orders
• Confirm receipt of all material Purchases Orders to ensure materials are received at the right time, at the right price and the right place.
• Manage purchase order lifecycle which includes resolution of invoice problems, clearing Goods Received/Invoice Received imbalances, vendor payment and closure of purchase orders on a timely basis.
• Support specific Business Unit by responding to email and phone inquiries from the Business Unit.
• Communicating with vendors by email and phone to resolve issues.
• Accountable for accurate purchase order creation, including tax code assignment, payment terms, delivery dates, and cross company cost object alignments.
• Resolve problem invoices in conjunction with third party automated payment system.

Required Skills and Experience

• Have a high school diploma
• 2+ years’ experience in field related business
• Understanding of procure to pay
• SAP MM
• Be detailed oriented and accurate
• Strong verbal and written communication skills
• Strong time management skills to support large volumes
• Work independently

Desired Skills and Experience

• Post-Secondary education
• Supply chain management
• Experience in a service center environment
• Excel spreadsheet expertise and reporting
• Microsoft office
• SAP

Please note that while all applications are appreciated, only candidates selected for interview will be contacted.

InSync Systems Inc. is a privately-owned boutique Canadian Resourcing and Consulting Services Company that works closely with a range of corporate clients across multiple industries to bring them solutions that effectively address their business needs.