Procurement Administrator - Supply Chain Service Center

Raise - find a more meaningful working experience; Calgary; On-site; CAD 42,000 - 52,000; Full time

Job summary

The Ian Martin Group is seeking a Procurement Administrator for the Supply Chain Service Center in Calgary. The role supports Procure to Pay activities, including purchase requisitions, PO lifecycle, invoicing, and vendor communications, under a defined service level agreement.

The position emphasizes accuracy, attention to detail, and independent work in a service-centered environment. Ideal candidates will have 2+ years in a related field, experience with SAP MM, and strong Excel/reporting

Qualifications

• 2+ years’ experience in field related business.
• Understanding of procure-to-pay process.
• Be detailed oriented and accurate.
• Strong verbal and written communication skills.
• Strong time management skills to support large volumes.
• Work independently.
• Excel spreadsheet expertise and reporting.
• Post-Secondary education is an asset for this role.

Responsibilities

• Create purchase requisitions from defined requirements in support of Business Unit activities. Monitor approvals and complete requisition changes.
• Create and approve purchase orders as per established commit authority.
• Link supporting documentation to requisitions and/or purchase orders.
• Monitor approval of purchase orders and transmit approved purchase orders to suppliers on a timely basis.
• Create service entry sheets (SES) for non-automated service Purchase Orders.
• Confirm receipt of all material Purchase Orders to ensure materials are received on time and at the right price/place.
• Manage PO lifecycle including invoice issues, Goods Received/Invoice Received imbalances, vendor payments and closure.
• Respond to email and phone inquiries from the Business Unit.
• Communicate with vendors by email and phone to resolve issues.
• Accountable for accurate PO creation, including tax code assignment, payment terms, delivery dates, and cross company cost object alignments.
• Resolve problem invoices with third party automated payment systems.

Skills

Attention to detail

Time management

Independent work

Verbal communication

Written communication

Education

Post-Secondary education asset

Tools

SAP MM

Microsoft Office

Excel

OpenInvoice

Job description

Procurement Administrator - Supply Chain Service Center

• Pay Rate: $30.72 - $37.47 /hour, depending on experience
• Contract: Start Date 11/17/2026 End Date 03/31/2027(4 months)
• Location: Calgary, Alberta

Raise is currently hiring Two (2) Procurement Administrators - Supply Chain Service Centeron on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader. Our Client, the third largest producer of Canadian oil and natural gas and the second largest refiner and upgrader with extensive midstream and downstream infrastructure.

Note: The primary pay rate is based on T4 classification; however, we will also consider applications from candidates interested in an INC classification, where applicable.

Description

Reporting to a leader in the Supply Chain Service Center, the Procurement Administrator will provide Procure to Pay (P2P) services to our Business Units. This role is responsible for the execution of transactions including but not limited to, Purchase Requisitions, PO life cycle management including receiving, invoicing within set service level agreements.

Responsibilities

• Create purchase requisitions from defined requirements in support of Business Unit activities as required. Monitor approval of requisitions and complete requisition changes as required.Complete root cause analysis and problem resolution as required.
• Create and approve purchase orders as per established commit authority.
• Link supporting documentation to requisitions and/or Purchase Orders.
• Monitor approval of purchase orders and transmit approved purchase orders to the suppliers on a timely basis.
• Create service entry sheets (SES) for non-automated service Purchase Orders
• Confirm receipt of all material Purchases Orders to ensure materials are received at the right time, at the right price and the right place.
• Manage purchase order lifecycle which includes resolution of invoice problems, clearing Goods Received/Invoice Received imbalances, vendor payment and closure of purchase orders on a timely basis.
• Support specific Business Unit by responding to email and phone inquiries from the Business Unit.
• Communicating with vendors by email and phone to resolve issues.
• Accountable for accurate purchase order creation, including tax code assignment, payment terms, delivery dates, and cross company cost object alignments.
• Resolve problem invoices in conjunction with third party automated payment system

Qualifications

• 2+ years’ experience in field related business
• Understanding of procure to pay
• SAP MM
• Be detailed oriented and accurate
• Strong verbal and written communication skills
• Strong time management skills to support large volumes
• Work independently
• Technical Competencies (Assets
• Microsoft office
• OpenInvoice
• SAP
• Assets:
• Supply chain management
• Experience in a service center environment
• Excel spreadsheet expertise and reporting
• Education and Certifications
• Post-Secondary education is an asset for this role
• Organizational Competencies
• Forward thinking
• Change agility
• Develops potential
• Communicates effectively
• Works collaboratively
• Technical professional skills
• Drives for results

Looking for meaningful work? We can help!

We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.

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