Service Center Administrator

Omega AS; Calgary; Presencial; CAD 55 000 - 75 000; Tempo integral

Resumo da oferta

NSB Omega in Calgary, AB, is seeking a Procurement Administrator to provide Procure to Pay (P2P) services for our major oil and gas client. You will execute transactions including purchase requisitions, PO lifecycle management, and invoicing within SLAs.

Responsibilities include creating requisitions, approving POs, attaching documents, resolving invoice issues, and communicating with vendors. A strong understanding of P2P, Excel, and SAP is required.

Qualificações

• Must have strong verbal and written communication skills and be able to work independently.
• 2+ years’ experience in field related business and understanding of procure-to-pay processes.
• Detail oriented and accurate with strong time-management abilities.
• Able to navigate multiple tasks and maintain accuracy in a high-volume environment.

Responsabilidades

• Process purchase requisitions from defined requirements to support Business Units.
• Create and approve purchase orders, monitor approvals and lifecycle, and attach supporting documentation.
• Link documents to requisitions/POs and ensure timely transmission to suppliers.
• Create service entry sheets (SES) for non-automated service POs and confirm receipt of materials.
• Resolve invoice issues with third-party systems and ensure accurate tax coding and cross-company cost objects.
• Provide procurement support via email and phone inquiries from Business Units and vendors.

Conhecimentos

Verbal & written communication

Time management

Detail oriented

Independent worker

Problem solving

Formação académica

High school diploma

Post-secondary education (asset)

Ferramentas

Microsoft Office

SAP

Excel

Descrição da oferta de emprego

NSB Omega is searching for a Service Center Administrator for our MAJOR Oil & Gas Client in Calgary, AB.

Assignment Description

Reporting to a leader in the Supply Chain Service Center, the Procurement Administrator will provide Procure to Pay (P2P) services to our Business Units. This role is responsible for the execution of transactions including but not limited to, Purchase Requisitions, PO life cycle management including receiving, invoicing within set service level agreements.

• Create purchase requisitions from defined requirements in support of Business Unit activities as required. Monitor approval of requisitions and complete requisition changes as required. Complete root cause analysis and problem resolution as required.
• Create and approve purchase orders as per established commit authority.
• Link supporting documentation to requisitions and/or Purchase Orders.
• Monitor approval of purchase orders and transmit approved purchase orders to the suppliers on a timely basis.
• Create service entry sheets (SES) for non-automated service Purchase Orders
• Confirm receipt of all material Purchases Orders to ensure materials are received at the right time, at the right price and the right place.
• Manage purchase order lifecycle which includes resolution of invoice problems, clearing Goods Received/Invoice Received imbalances, vendor payment and closure of purchase orders on a timely basis.
• Support specific Business Unit by responding to email and phone inquiries from the Business Unit.
• Communicating with vendors by email and phone to resolve issues.
• Accountable for accurate purchase order creation, including tax code assignment, payment terms, delivery dates, and cross company cost object alignments.
• Resolve problem invoices in conjunction with third party automated payment system.

Forward thinking

Change agility

Technical professional skills

Drives for results

Microsoft office

SAP

Qualifications

Musts:

• Be legally entitled to work in Canada
• Have a high school diploma
• 2+ years’ experience in field related business
• Understanding of procure to pay
• Be detailed oriented and accurate
• Strong verbal and written communication skills
• Strong time management skills to support large volumes
• Work independently

Assets:

• Post-Secondary education
• Experience in a service center environment
• Excel spreadsheet expertise and reporting