Service Center Administrator

NSB-Omega; Calgary; On-site; CAD 55,000 - 75,000; Full time

Job summary

NSB Omega in Calgary, AB is seeking a Service Center Administrator to provide Procure to Pay (P2P) services for our major oil and gas client. You will handle requisitions, PO lifecycle, and supplier communications to ensure timely delivery and accurate invoicing.

The role emphasizes attention to detail, independent work, and strong communication. Proficiency with SAP and Microsoft Office, plus experience in a service center environment, will help you succeed.

Qualifications

• Be legally entitled to work in Canada.
• Have a high school diploma.
• 2+ years’ experience in field related business.
• Understanding of procure to pay.
• Be detailed oriented and accurate.
• Strong verbal and written communication skills.
• Strong time management skills to support large volumes.
• Work independently.

Responsibilities

• Execute Procure to Pay processes including requisitions and PO lifecycle management.
• Create requisitions from defined requirements and monitor approvals.
• Link supporting documentation to requisitions and POs and transmit POs to suppliers.
• Create service entry sheets for non-automated POs and confirm receipt of materials.
• Manage PO lifecycle including invoice issues and vendor payments to close POs timely.
• Respond to email and phone inquiries from the Business Unit and vendors to resolve issues.

Skills

Procure to Pay understanding

Attention to detail

Verbal and written communication

Time management

Independent work

Education

High school diploma

Post-secondary education

Tools

SAP

Microsoft Office

Excel

Job description

NSB Omega is searching for a Service Center Administrator for our MAJOR Oil & Gas Client in Calgary, AB.

Assignment Description

Reporting to a leader in the Supply Chain Service Center, the Procurement Administrator will provide Procure to Pay (P2P) services to our Business Units. This role is responsible for the execution of transactions including but not limited to, Purchase Requisitions, PO life cycle management including receiving, invoicing within set service level agreements.

• Create purchase requisitions from defined requirements in support of Business Unit activities as required. Monitor approval of requisitions and complete requisition changes as required. Complete root cause analysis and problem resolution as required.
• Create and approve purchase orders as per established commit authority.
• Link supporting documentation to requisitions and/or Purchase Orders.
• Monitor approval of purchase orders and transmit approved purchase orders to the suppliers on a timely basis.
• Create service entry sheets (SES) for non-automated service Purchase Orders
• Confirm receipt of all material Purchases Orders to ensure materials are received at the right time, at the right price and the right place.
• Manage purchase order lifecycle which includes resolution of invoice problems, clearing Goods Received/Invoice Received imbalances, vendor payment and closure of purchase orders on a timely basis.
• Support specific Business Unit by responding to email and phone inquiries from the Business Unit.
• Communicating with vendors by email and phone to resolve issues.
• Accountable for accurate purchase order creation, including tax code assignment, payment terms, delivery dates, and cross company cost object alignments.
• Resolve problem invoices in conjunction with third party automated payment system.

Forward thinking

Change agility

Technical professional skills

Drives for results

Microsoft office

SAP

Qualifications

Musts:

• Be legally entitled to work in Canada
• Have a high school diploma
• 2+ years’ experience in field related business
• Understanding of procure to pay
• Be detailed oriented and accurate
• Strong verbal and written communication skills
• Strong time management skills to support large volumes
• Work independently

Assets:

• Post-Secondary education
• Experience in a service center environment
• Excel spreadsheet expertise and reporting