Site Administrator - Neegan Development

Tuccaro Inc.; Fort McMurray; On-site; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Health and dental benefits

Health and wellness spending accounts

RRSP matching program

Job summary

Neegan Development is seeking a highly organized Site Administrator to support site-based operations and multiple departments. The role involves processing daily force reports, validating hours for billing, and maintaining accurate field data and documentation.

You will interact with management, project personnel, and corporate teams, handling payroll inquiries, reconciliations, and client billing uploads. Strong MS Office skills and independent work capability are essential.

Qualifications

• Minimum 2–3 years of experience in a similar administrative role.
• Strong understanding of client/vendor contract structures (reimbursable vs. non-billable).
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Excellent written and verbal communication skills.
• Ability to work effectively with diverse teams and competing priorities.
• Strong organizational and time management skills.
• Ability to prioritize tasks and provide clear status updates.
• Capable of working independently with minimal supervision.

Responsibilities

• Provide general administrative support to site operations.
• Prepare and submit Daily Force Reports.
• Verify daily labour and equipment hours for billing accuracy.
• Collect and reconcile field data to address equipment discrepancies.
• Communicate crew changes, missed shifts, vacations, and employee documentation updates.
• Investigate and resolve payroll and pay-related inquiries in a timely manner.
• Complete daily and monthly reconciliations.
• Enter time into payroll systems and liaise with the payroll team.
• Upload daily entries into client billing systems and resolve any rejections.
• Validate reimbursable transactions in accordance with contract terms.
• Maintain understanding of vendor agreements and compensation structures.
• Coordinate with leadership and contract teams for clarifications and approvals.
• Escalate unresolved issues appropriately and in a timely manner.
• Generate and distribute reports as required.
• Maintain accurate records and documentation for audits and reporting.
• Track cost recoveries and avoidances.
• Support management in achieving operational and strategic goals.

Skills

Administrative support

Communication skills

Time management

Organizational skills

Tools

Microsoft Office

Payroll systems

Job description

Neegan Development is currently seeking a highly organized and detail-oriented Site Administrator to provide essential administrative support for our site-based operations. This role supports multiple departments and works closely with management, project personnel, and corporate teams to ensure efficient and accurate administrative processes.

Key Responsibilities

• Provide general administrative support to site operations
• Prepare and submit Daily Force Reports
• Verify daily labour and equipment hours for billing accuracy
• Collect and reconcile field data to address equipment discrepancies
• Communicate crew changes, missed shifts, vacations, and employee documentation updates
• Investigate and resolve payroll and pay-related inquiries in a timely manner
• Complete daily and monthly reconciliations
• Enter time into payroll systems and liaise with the payroll team
• Upload daily entries into client billing systems and resolve any rejections
• Validate reimbursable transactions in accordance with contract terms
• Maintain a strong understanding of vendor agreements and compensation structures
• Coordinate with leadership and contract teams for clarifications and approvals
• Escalate unresolved issues appropriately and in a timely manner
• Generate and distribute reports as required
• Maintain accurate records and documentation for audits and reporting
• Track cost recoveries and avoidances
• Support management in achieving operational and strategic goals

Qualifications & Experience

• Minimum 2–3 years of experience in a similar administrative role
• Strong understanding of client/vendor contract structures (reimbursable vs. non-billable)
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Excellent written and verbal communication skills
• Ability to work effectively with diverse teams and competing priorities
• Strong organizational and time management skills
• Ability to prioritize tasks and provide clear status updates
• Capable of working independently with minimal supervision

Schedule

• Monday to Thursday from 8:00 am to 5:00 p.m., and Fridays from 8:00 a.m. to 4:30 p.m.

What We Offer

• Health and dental benefits
• Health and wellness spending accounts
• RRSP matching program

Neegan Development thanks all applicants for their interest; however, only those selected for an interview will be contacted. All offers are subject to the successful completion of a standard drug and alcohol test and a clean drivers abstract.

About Us

The Tuccaro Group is an Aboriginally owned group of companies that operates locally in Fort McMurray. We are a leader in the Oil Sands industry, providing outstanding service to the Oil Sands sites in the Wood Buffalo region. We are seeking positive, outgoing, team-oriented individuals to join our organization.