Project Administrator, Site Administrator

Stuart Olson; Fort McMurray; On-site; CAD 55,000 - 75,000; Full time

Job summary

Stuart Olson in Fort McMurray is seeking an experienced Project Administrator to support our maintenance division with advanced administrative and billing functions on-site. The role supports regional teams in a fast-paced environment and requires strong communication and organizational skills.

The ideal candidate will have 2+ years of administrative experience in industrial settings, advanced MS Word/Excel, and familiarity with SAP, Fieldglass, Track and/or Maximo.

Qualifications

• 2+ years of administrative experience in industrial or construction environments.

Responsibilities

• Provide advanced administrative and billing support for regional sites.
• Perform daily billing support and audits of time entry and project costs.
• Communicate with field supervisors, site admins and cost controls to ensure data accuracy.
• Support TA administrative processes and general site administration.

Skills

Advanced MS Word & Excel

Administrative experience

Communication

Organizational skills

Time-management

Confidentiality

Problem-solving

Education

High school diploma

Post-secondary administration/business asset

Tools

SAP

Fieldglass

Track

Maximo

Job description

Project Administrator - Fort McMurray Region

Stuart Olson is seeking an experienced Project Administrator to support our ongoing maintenance division in the Fort McMurray region. This is an office-based role providing high-level administrative and billing support to our regional teams. The ideal candidate brings deep experience in maintenance and turnarounds and thrives in high-demand, fast‑paced environments. Local candidates are preferred.

If you are local to the Fort McMurray area, have a strong communicator, highly organized, and skilled in project administration, we want to hear from you.

Key Responsibilities

As a Project Administrator, you will provide advanced administrative and billing support, including:

Systems & Data Management

• Utilize client and contractor systems including SAP, Maximo, Track, Cortex, Fieldglass, and CRM‑based platforms.
• Support LEM entry and invoice processing, ensuring accuracy and timely submission.
• Ensure accurate onboarding/offboarding documentation.

Team & Site Support

• Complete daily billing support to the sites in the region.
• Daily audits and balancing of time entry and project costs.
• Communication with field supervisors, site administrators, and cost controls to ensure data accuracy.
• Support general site administration and contribute to continuous improvement of TA administrative processes.

Qualifications:

• High school diploma required; post‑secondary education in administration or business is an asset.
• 2+ years of administrative experience in industrial or construction environments.
• Advanced MS Word and Excel skills (tracking, reporting, reconciliation).
• Experience with SAP, Fieldglass, Track and/or Maximo.
• CSTS 2020 and H2S Alive (Energy Safety Canada).
• Strong organizational and time‑management abilities, with the capacity to handle shifting priorities and high‑pressure deadlines.
• Excellent communication, relationship‑building, and problem‑solving skills.
• Demonstrated professionalism, confidentiality, accuracy, and attention to detail.
• Self‑motivated, collaborative, and able to work independently when required.
• Ability to pass a pre‑access Drug and Alcohol test.

Stuart Olson has been positively impacting the businesses we serve, the communities in which we operate, and the lives we touch since 1911. Our rich history demonstrates our reach and diversity as an integrated, full-service organization serving the commercial and industrial markets.

Specializing in Turnaround and Maintenance services in the Industrial sector, Stuart Olson has proudly served the Canadian construction industry for over 100 years. We deliver confidence through a client‑centered approach that ensures the highest quality of service, reducing risk, and delivering results.

While we welcome all applications, only candidates being considered for an interview will be contacted directly.

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