Site Administrator

Kent; Fort McKay; On-site; CAD 70,000 - 90,000; Full time

Benefits offered by this job

Flexible working arrangements

Diversity and inclusion programs

Job summary

A leading energy company seeks a Site Administrator for the Kearl Project in Fort McKay, Alberta. This role involves managing payroll coordination, ensuring compliance, and providing administrative support to site operations. Candidates should possess a diploma in Business Administration or related field and 5+ years of experience in site administration or payroll coordination, preferably in industrial environments. Strong proficiency in MS Office is required. Offering a project-based contract with a rotation of 14/7.

Qualifications

• Strong knowledge of payroll systems and coordination.
• Experience in construction environments with FIFO project experience.
• Ability to work with cross-functional teams.

Responsibilities

• Collect and process timesheets in alignment with project schedules.
• Manage onboarding documentation and maintain personnel records.
• Generate workforce reports and maintain documentation systems.

Skills

Payroll Coordination

Site Administration

Reporting & Documentation

Interface & Coordination

Communication

Attention to Detail

Education

Diploma or certificate in Business Administration, Accounting, or related field

5+ years of experience in site administration and/or payroll coordination

Tools

MS Office (Excel, Word, Outlook)

Workforce tracking systems

Job description

Overview

Join us. Unleash your energy within. If you have world-class ambitions to reach the stars while keeping your feet on the ground, we’re the team for you. We've created a new breed of company – future-focused with reimagined ambition across all disciplines within the energy sector.

About you

Join us. Unleash your energy within. If you have world-class ambitions to reach the stars while keeping your feet on the ground, we’re the team for you. We've created a new breed of company – future-focused with reimagined ambition across all disciplines within the energy sector.

We love people who know their own potential and are not afraid to use it. We know that together, we’re far more than the sum of our parts. We celebrate people who want to grow and develop as we work together on some of the largest projects on the energy world stage.

We are committed to our diverse and inclusive community – a place where we can all be ourselves, thrive and develop. From day one, we offer a range of family-friendly, inclusive employment policies, flexible working arrangements, and employee networks to support staff from different backgrounds.

As an Equal Opportunities Employer, we value applications from all backgrounds, cultures, and abilities. We’re a disability-friendly employer and can make adjustments to support you to perform at your best during the recruitment process.

Our purpose and beliefs

As Kent, we’re tackling the greatest challenge of our time - to bring our world the energy it needs in the most responsible way ever imagined. It’s the energy of every member of our team driven by our beliefs that is making this happen. Whatever our skill, our language, or our culture, these beliefs define and direct us every day to be the very best - for ourselves, our clients, our key stakeholders, the communities we operate in and the planet.

• We PLAY BIG
• We thrive on EMOTIONAL AGILITY
• We are FANATICAL ABOUT PERFORMANCE
• We are built on INFINITE THINKING

Read more about the Purpose, Beliefs and Guiding Principles that drive us.

Our vision for Diversity, Inclusion and Belonging

We recognise that diversity & inclusion are catalysts for success. We’re heightening awareness on the benefits of people diversity, diversity of experiences and diversity of our perspectives. Creating a culture of inclusivity where all employees feel a sense of belonging. Our combined energy is fueled by different nationalities, across 6 continents and 24 countries. Our commitment is to celebrate character – no matter what ethnic background, gender, age, religion, identity, or disability.

About the job

Kent is looking for a Site Administrator to support the Kearl Project in Fort McKay, Alberta. This role is responsible for managing site-based administrative functions and payroll coordination to ensure accurate workforce records, timely payroll processing, and compliance with project and client requirements. The position plays a critical role in supporting site operations, workforce logistics, and reporting.

Skills and responsibilities

Responsibilities

• Payroll Coordination
  • Collect, verify, and process timesheets for site personnel in alignment with project schedules and rotation cycles (14/7, 14/14).
  • Ensure accurate coding of hours, overtime, allowances, and project-specific pay rules.
  • Coordinate with HR and Payroll teams to ensure timely submission and issue resolution.
  • Maintain payroll records in compliance with company and client requirements.

• Site Administration
  • Manage onboarding documentation including orientation records, certifications, and site access requirements.
  • Maintain personnel records, training matrices, and site tracking logs.
  • Coordinate travel logistics, camp accommodations, and rotation scheduling.
  • Provide administrative support to site leadership and department teams.

• Reporting & Documentation
  • Generate weekly workforce reports including headcount, rotation tracking, and payroll summaries.
  • Maintain accurate filing systems for project documentation (digital and physical).
  • Support audit readiness for payroll and workforce compliance.

• Interface & Coordination
  • Liaise with HR, Payroll, Project Controls, and Site Management teams.
  • Support workforce planning and mobilization activities.
  • Assist with resolving employee inquiries related to payroll, rotations, and site logistics.

Your knowledge/skills, education, and experience

Knowledge / Qualification / Training / Certification

• Diploma or certificate in Business Administration, Accounting, or related field preferred.
• 5+ years of experience in site administration and/or payroll coordination in industrial or construction environments, with a preference for candidates with FIFO project experience.
• Strong knowledge of payroll systems, timekeeping processes, and workforce coordination.
• Proficiency in MS Office (Excel, Word, Outlook).
• Experience with workforce tracking systems and site logistics coordination.

• Communication
  • Strong written and verbal communication skills.
  • Ability to work with cross-functional teams in a fast-paced site environment.

• Behavior/Core Competencies
  • High attention to detail and accuracy.
  • Strong organizational and multitasking abilities.
  • Confidentiality and professionalism in handling sensitive information.

HSSEQ

The Employee shall observe the Health, Safety, Sustainability, Environment and Quality rules.

Details about the role

• Location: Kearl Site, Fort McKay, Alberta
• Rotation: 14/7
• Relocation required: No
• Travel required: Yes (to/from site from the Edmonton or Calgary aerodrome)
• Contract type: Project-based
• Experience level: 5+ years