Project Administrator

Stuart Olson Inc.; Canada; Hybrid; CAD 52,000 - 78,000; Full time

Job summary

Stuart Olson Inc. in Fort McMurray is seeking a Project Administrator to support our maintenance division. This office-based role handles high‑level administrative and billing tasks for regional teams in a fast‑paced environment.

The ideal candidate brings 2+ years of administrative experience in industrial settings, advanced MS Word/Excel, and familiarity with SAP, Fieldglass, Track or Maximo. Local candidates preferred.

Qualifications

• High school diploma required; post-secondary education in administration or business is an asset.
• 2+ years of administrative experience in industrial or construction environments.
• Advanced MS Word and Excel skills (tracking, reporting, reconciliation).
• Experience with SAP, Fieldglass, Track and/or Maximo.
• CSTS 2020 and H2S Alive (Energy Safety Canada).
• Strong organizational and time-management abilities, with the capacity to handle shifting priorities and high-pressure deadlines.
• Excellent communication, relationship-building, and problem-solving skills.
• Self-motivated, collaborative, and able to work independently when required.
• Ability to pass a pre-access Drug and Alcohol test.

Responsibilities

• Provide advanced administrative and billing support to regional sites.
• Complete daily billing support and audits of time entry and project costs.
• Communicate with field supervisors, site administrators, and cost controls to ensure data accuracy.
• Support general site administration and contribute to continuous improvement of TA administrative processes.

Skills

Strong communication

Organizational skills

Time management

Problem solving

Education

High school diploma

Post-secondary administration or business

Tools

SAP

Fieldglass

Track

Maximo

Cortex

CRM platforms

Job description

Project Administrator - Fort McMurray Region

Stuart Olson is seeking an experienced Project Administrator to support our ongoing maintenance division in the Fort McMurray region. This is an office-based role providing high-level administrative and billing support to our regional teams. The ideal candidate brings deep experience in maintenance and turnarounds and thrives in high-demand, fast‑paced environments. Local candidates are preferred.

If you are a strong communicator, highly organized, and skilled in project administration, we want to hear from you.

Key Responsibilities

As a Project Administrator, you will provide advanced administrative and billing support, including:

Systems & Data Management

• Utilize client and contractor systems including SAP, Maximo, Track, Cortex, Fieldglass, and CRM‑based platforms.
• Support LEM entry and invoice processing, ensuring accuracy and timely submission.
• Ensure accurate onboarding/offboarding documentation.

Team & Site Support

• Complete daily billing support to the sites in the region.
• Daily audits and balancing of time entry and project costs.
• Communication with field supervisors, site administrators, and cost controls to ensure data accuracy.
• Support general site administration and contribute to continuous improvement of TA administrative processes.

Qualifications:

• High school diploma required; post‑secondary education in administration or business is an asset.
• 2+ years of administrative experience in industrial or construction environments.
• Advanced MS Word and Excel skills (tracking, reporting, reconciliation).
• Experience with SAP, Fieldglass, Track and/or Maximo.
• CSTS 2020 and H2S Alive (Energy Safety Canada).
• Strong organizational and time‑management abilities, with the capacity to handle shifting priorities and high‑pressure deadlines.
• Excellent communication, relationship‑building, and problem‑solving skills.
• Demonstrated professionalism, confidentiality, accuracy, and attention to detail.
• Self‑motivated, collaborative, and able to work independently when required.
• Ability to pass a pre‑access Drug and Alcohol test.

Stuart Olson has been positively impacting the businesses we serve, the communities in which we operate, and the lives we touch since 1911. Our rich history demonstrates our reach and diversity as an integrated, full-service organization serving the commercial and industrial markets.

Specializing in Turnaround and Maintenance services in the Industrial sector, Stuart Olson has proudly served the Canadian construction industry for over 100 years. We deliver confidence through a client-centered approach that ensures the highest quality of service, reducing risk, and delivering results.