Site Administrator

Phoenix Group; Edmonton; On-site; CAD 50,000 - 70,000; Full time

Benefits offered by this job

Employee Benefit Program including medical and dental coverage

Employee Assistance Program

Training and Advancement Opportunities

Job summary

Phoenix Group in Edmonton is seeking a skilled Site Administrator to drive operational excellence in an industrial environment. Candidates should possess strong organizational skills and at least 3 years of administrative experience within the industrial or oil & gas sector.

The role involves time entry, payroll processing, and supporting project management. Ideal candidates will be proficient in Microsoft Office Suite, hold a valid driver’s license, and be willing to travel to remote sites when necessary.

We offer an Employee Benefit Program, training opportunities, and a commitment to employee growth.

Qualifications

• Minimum 3 years of administrative experience in the industrial or oil & gas sector.
• Valid driver's license and ability to travel to remote sites.
• Safety certifications like CSTS, WHMIS, OSSA are considered an asset.

Responsibilities

• Daily time entry, including timesheets review and cost coding.
• Review all time entry data changes affecting Payroll processing.
• Subcontractor invoice processing for payroll submission.
• Coordinate with project management on timesheets.
• Track daily equipment usage for billing.
• Provide daily man counts to ownership and management.
• Support project controls and adherence to department policies.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office Suite

Experience with payroll/timekeeping software

Tools

JD Edwards

Job description

Are you passionate about driving operational excellence in an industrial environment? Do you thrive in bustling workplaces where every day presents new challenges and opportunities?

We have an exciting opportunity for you! We are seeking a skilled Site Administrator. If you possess strong organizational skills, attention to detail, and a proactive mindset, along with a desire to contribute to the success of our industrial operations, we invite you to apply for future opportunities to grow your career with Phoenix Industrial.

Who we Are- We are an Alberta based, family‑owned industrial contractor with 30 years of successful industrial construction experience. We are a world‑class leader in industrial fabrication, construction and maintenance and have built our company and reputation on ensuring visibility, value and accountability are always in the forefront. We are rapidly growing and are always seeking qualified and talented individuals to join our team and grow with us.

What We Offer:

• Employee Benefit Program including medical and dental coverage
• Employee Assistance Program
• Training and Advancement Opportunities

What you get to do:

• Daily time entry, including timesheets review and cost coding, for payroll entry and LEM creation of 100+ manpower
• Review all time entry data changes that affect Payroll processing to ensure accuracy
• Subcontractor invoice processing for submission to payroll
• Coordinate with project management on timesheets for contracts and subcontract billings
• Tracking daily equipment usage for billing calculations
• Handling general requests such as cost exports and revisions to completed tickets
• Providing daily man counts to ownership, management, and client
• Support project controls and adherence to policies and procedures within the department
• Support Project Managers and other divisional personnel with document preparation and filing
• Administer and prepare internal and external cost reports

What we’re looking for

• Minimum 3 years of administrative experience in the industrial or oil & gas sector
• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Experience with project management or payroll/timekeeping software is an asset (e.g. JD Edwards)
• Excellent organizational and communication skills
• Ability to work in a fast‑paced, site‑based environment
• Valid driver's license and ability to travel to remote sites as needed
• Safety certifications (e.g., CSTS, WHMIS, OSSA) are considered an asset