Senior Information Management Analyst

Legislative Assembly of Ontario; Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

A governmental body in Ontario is seeking a Senior Information Management Analyst to lead digital records management and compliance efforts. Responsibilities include implementing data governance policies and providing training on records management tools. The ideal candidate has over 5 years of experience and a degree in a related field. This is an exciting chance to contribute to impactful administrative services within an inclusive work environment.

Benefits

Comprehensive benefit and pension package

Personal development support

Employee assistance program

Qualifications

• University degree or equivalent experience in a related field.
• 5+ years of experience in records management or data governance.
• Strong understanding of privacy best practices.

Responsibilities

• Lead design and execution of digital records management frameworks.
• Implement and maintain data governance and classification policies.
• Provide training and advice on records management.

Skills

Leadership in digital records management

Expertise in Microsoft 365 tools

Excellent communication skills

Problem-solving skills

FIPPA knowledge

Education

University degree in Information Management, IT, Computer Science, or a related field

Tools

Microsoft 365

SharePoint

OneDrive

Teams

Job description

Are you ready to embark on an extraordinary journey to shape the future of Ontario's Legislative Assembly, with innovation and excellence in parliamentary operations? At the Office of the Assembly, we're not just supporting Parliament; we’re a dynamic team dedicated to driving change and making an impact every day.

At the heart of our mission is to provide non-partisan administrative and procedural services to all MPPs, along with operational support for the daily activities of the Legislative Assembly of Ontario. Our success is intricately tied to the strength and diversity of our staff, as we champion our core values: integrity, inclusiveness, collaboration, and excellence.

Looking for a rewarding career where you can share your expertise in a Senior Information Management Analyst capacity, by capturing, organizing, preserving and managing the information assets of the Assembly? Seize this opportunity to embody our organizational values within our Information Services Branch. As a valued member of our team, reporting directly to the Manager, Data Management and Preservation, you will be responsible for implementing and maintaining solutions that support digital document management practices, compliance with classification and retention policies, responding to information requests and investigations, and safeguarding sensitive and confidential data. Working closely with the Information Management Analyst, the Senior Information Management Analyst will take the lead on providing support, coordination, training and the maintenance of the Office of the Assembly’s Records and Information Management Program.

This is a new position.

Click here for a detailed look at the position description.

What You’ll Do

You’ll act with integrity to:

• Lead the design and execution of digital records and information management frameworks in a Microsoft 365 and cloud environment.
• Lead the development, implementation, and maintenance of data governance, classification, retention policies and reporting strategies aligned with organizational and regulatory requirements.
• Develop and maintain data governance, classification, and retention policies aligned with legislative and organizational requirements.
• Configure and manage Microsoft 365 tools (e.g., SharePoint, OneDrive, Teams) to support document lifecycle management.
• Conduct audits and assessments to ensure compliance with retention schedules.
• Provide expert advice on privacy, eDiscovery, and compliance tools such as Microsoft Purview.
• Act as a subject matter expert (SME) on information classification, document management, and Microsoft capabilities related to compliance and auditing.

You’ll support our collaboration as you:

• Support the development of an information management culture by providing advice and training related to records management, protection of privacy, data analysis, and the use of related tools.
• Work with the Information Management Analyst in the delivery of the records management program, and communication with the Archives of Ontario and the Records Centre.
• Design and maintain SharePoint sites and libraries to support efficient document management and collaboration.

How You Qualify

You demonstrate excellence through your:

• University degree in Information Management, IT, Computer Science, or a related field, or equivalent work-related experience, with specialized subject knowledge.
• 5+ years of experience in records management, data governance, or a similar role.
• Experience in applying current records management tools, theory and best practices.
• Expertise in Microsoft 365 tools and compliance solutions.
• Strong understanding of FIPPA, eDiscovery, and privacy best practices.
• Excellent communication, analytical, and problem-solving skills.
• Proven ability to work independently and collaboratively across teams.

Here’s what awaits you:

• A dynamic, unique work environment
• A team of dedicated professionals
• A comprehensive benefit and pension package including a comprehensive short term sickness plan and personal days
• Support for your career through training and development
• Access to an employee and family assistance program

If you’re ambitious, passionate, and ready to make your mark, seize the opportunity by visiting us at www.ola.org and selecting “Careers” at the bottom of the page for more details.

Join us in shaping the future of Ontario's Legislative Assembly. Your journey starts here!

The Legislative Assembly of Ontario is proud to be an equal opportunity employer who champions diversity and inclusion. We foster an environment where unique perspectives are valued, ensuring that everyone has the opportunity to make a meaningful impact. If you need accommodations during the application process, please don’t hesitate to reach out to us at [e-mail].

While we appreciate your interest in obtaining employment with the Legislative Assembly of Ontario, only those selected for an interview will be contacted.