Senior Executive Assistant to SVP Leadership

CAAT Pension Plan; Canada; On-site; CAD 64,000 - 75,000; Full time

Benefits offered by this job

Total Rewards program

Flexible work arrangements

Health and dental benefits

Defined benefit pension plan

Learning & growth opportunities

Job summary

CAAT Pension Plan is seeking a Senior Administrative Assistant to provide high-level administration and coordination support to the Senior Vice President and the broader team. You will ensure efficient workflow, support Board reporting, maintain knowledge repositories, and liaise with internal and external stakeholders.

Responsibilities include managing complex calendars, preparing agendas, minutes, and materials, coordinating confidential reports, and handling travel and expense processes for

Qualifications

• Five+ years of experience providing administrative support to senior leaders in a fast-paced environment.
• Post-secondary education in a related field.
• Proficiency in Microsoft 365 and ability to learn new technologies.
• Superior organization skills with the ability to anticipate needs and manage competing priorities.
• Excellent written and verbal communication and attention to detail.
• Professionalism, discretion, and ability to handle confidential information.

Responsibilities

• Provide administrative, scheduling and coordination support to the Senior Vice President and team.
• Serve as a key contact between Senior VP, internal teams, senior leaders and external stakeholders.
• Manage complex calendars and coordinate meetings across departments.
• Prepare agendas, presentations, and materials; take minutes and follow up on actions.
• Support preparation and coordination of confidential reports and documents.
• Manage expense reporting, approvals, and submissions to Finance; coordinate travel and training for leadership.

Skills

Senior leadership support

Calendar management

Communication

Discretion

Education

Post-secondary education

Tools

Microsoft 365

Job description

CAAT Pension Plan is seeking a Senior Administrative Assistant to provide high-level administration and coordination support to the Senior Vice President and the broader team. You will ensure efficient workflow, support Board reporting, maintain knowledge repositories, and liaise with internal and external stakeholders.

Responsibilities include managing complex calendars, preparing agendas, minutes, and materials, coordinating confidential reports, and handling travel and expense processes for