Executive Assistant to SVP — Flexible Work & Benefits

CAAT Pension Plan; Toronto; On-site; CAD 64,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation

Exceptional benefits

Total Rewards program

Flexible work arrangements

Job summary

CAAT Pension Plan is seeking a Senior Administrative Assistant to provide high‑level administration and coordination support to the Senior Vice President and broader team. You will ensure efficient workflow, support Board of Trustees reporting, and maintain knowledge repositories.

You will act as a liaison between internal teams and external stakeholders, managing calendars and travel for senior leadership.

Qualifications

• Minimum five years of experience providing administrative support to senior leaders.
• Post-secondary education in a related field is required.
• Proficiency with Microsoft 365 and ability to learn new technologies.
• Superior organization skills with ability to anticipate needs and manage priorities.
• Excellent written and verbal communication with attention to detail.
• Demonstrated professionalism and discretion handling confidential information.

Responsibilities

• Provide admin, scheduling and coordination support to the Senior Vice President and team.
• Act as a liaison between internal teams and external stakeholders.
• Manage complex calendars, meetings and travel arrangements for senior leadership.
• Prepare agendas, presentations and meeting minutes with timely follow-up.
• Support confidential reports and documentation preparation.

Skills

Executive support

Organization

Communication

Discretion

Stakeholder management

Education

Post-secondary education

Tools

Microsoft 365

Job description

CAAT Pension Plan is seeking a Senior Administrative Assistant to provide high‑level administration and coordination support to the Senior Vice President and broader team. You will ensure efficient workflow, support Board of Trustees reporting, and maintain knowledge repositories.

You will act as a liaison between internal teams and external stakeholders, managing calendars and travel for senior leadership.