Senior Executive Assistant to the Leadership Team

OPB (Ontario Pension Board); Toronto; On-site; CAD 72,000 - 88,000; Full time

Job summary

Ontario Pension Board is seeking an Executive Assistant to join our Administrative Support Services Branch on a permanent full-time basis in Toronto, Ontario. You will support the Executive Leadership Team, including C-suite, with confidential calendar, correspondence, and travel logistics.

Ideal candidates bring 5+ years of senior administrative experience, advanced MS Office and Adobe skills, and a proven ability to manage competing priorities in a dynamic, high-pressure environment, while

Qualifications

• Expert level administrative experience with a minimum 5+ years in a similar role.
• Superior verbal and written communication skills.
• Demonstrated practical experience using advanced level Adobe and Microsoft office applications (including Word, Excel, Outlook, and PowerPoint).
• Demonstrated experience using a range of technologies to support hybrid and virtual meetings.
• Demonstrated knowledge of best practices to provide a high level of effective support to senior leaders.
• Ability to adapt quickly and have a professional demeanor, displaying self-confidence, decorum and diplomacy within a high pressure/ever changing environment.
• Ability to develop and sustain strong relationships with internal and external contacts and teams at all levels.
• Effective organization and priority management skills, with a strong commitment to managing confidential/sensitive information.
• Results-focused, self-motivated person who possesses strong analytical skills.
• Aptitude to identify and correct errors/omissions in a variety of documents and can efficiently produce quality materials.

Responsibilities

• Work independently and proactively in an environment with evolving and competing priorities.
• Draft, design, edit, process various written material, coordinate schedules, and manage complex calendars, attend meetings to take minutes and follow up on action items as appropriate.
• Organize/maintain file systems.
• Responsible for preparing travel requests and expense reports.
• Conduct research, and act as an intermediary to ensure information and materials are relayed to, and acted upon, by the appropriate parties within prescribed timeframes.
• Coordinate logistical requirements for corporate meetings and events

Skills

Administrative experience

Communication skills

Adobe & Microsoft Office

Hybrid/virtual meetings tech

Relationship management

Confidential information handling

Analytical skills

Tools

Adobe

Microsoft Office

Job description

Ontario Pension Board is seeking an Executive Assistant to join our Administrative Support Services Branch on a permanent full-time basis in Toronto, Ontario. You will support the Executive Leadership Team, including C-suite, with confidential calendar, correspondence, and travel logistics.

Ideal candidates bring 5+ years of senior administrative experience, advanced MS Office and Adobe skills, and a proven ability to manage competing priorities in a dynamic, high-pressure environment, while