Senior Administrative Assistant (12-Month Contract)

CAAT Pension; Toronto; On-site; CAD 64,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation

Total Rewards program

Growth and development opportunities

Diversity and inclusion culture

Job summary

CAAT Pension seeks a Senior Administrative Assistant to deliver high‑level administrative and coordination support to the Senior Vice President and team, managing calendars, preparing materials and coordinating between internal and external stakeholders.

You will contribute to board reporting, travel and expense workflows, and confidential documentation while upholding CAAT’s values and a fast‑paced, collaborative culture.

Qualifications

• Minimum five years of experience providing administrative support to senior leaders in a fast-paced environment.
• Post-secondary education in a related field.
• Proficiency with Microsoft 365.
• Strong organization and prioritization skills.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Ability to build trusted relationships with senior leaders.
• Experience in the pension sector is an asset.

Responsibilities

• Provide administrative, scheduling and coordination support to the Senior Vice President.
• Serve as a key contact between the Senior Vice President, internal teams, senior leaders, and external stakeholders.
• Manage complex calendars, meetings, and scheduling requirements for senior leadership.
• Prepare agendas, presentations, and supporting materials for meetings; take meeting minutes, and follow up on action items.
• Support preparation, review, and coordination of confidential reports and documentation.
• Manage expense reporting, approvals, and submissions to Finance; coordinate travel and training for leadership.
• Perform other related tasks to support department operations.

Skills

Senior leadership support

Calendar management

Communication

Discretion & confidentiality

Stakeholder liaison

Time management

Relationship building

Education

Post-secondary education

Tools

Microsoft 365

Job description

At CAAT, we’re passionate about what we do. And it shows! Here, you’ll find a cultural spark in everything we do – from the way we partner with members and employers, to the way we work, collaborate, and grow. It doesn’t just feel different at CAAT. It is different. We’re one of the fastest-growing pensions in the country for a reason. We challenge the status quo, making a real impact on the hundreds of employers we serve – from education institutions to major corporations and household brands. And we’re just getting started. Driven by core values and a shared purpose, we’re fierce champions for better retirement security, known for our can-do culture where everyone plays a role in bringing our vision to life. If this sounds like a fit, we’d love you to be a part of it.

About the Role:

We are seeking a Senior Administrative Assistant to provide high-level administration and coordination support to the Senior Vice President and the broader team. The incumbent will ensure efficient workflow management, support the delivery of Board of Trustees and senior leader reporting, maintain knowledge repositories and act as a liaison between internal and external stakeholders.

As the Newest Member of our Team, You’ll:

• Provide administrative, scheduling and coordination support to the Senior Vice President, ensuring smooth execution of departmental priorities and deliverables.
• Serve as a key point of contact between the Senior Vice President, internal teams, senior leaders, and external stakeholders, facilitating clear communication and timely follow-up on business priorities.
• Manage complex calendars, meetings, and scheduling requirements for senior leadership, including coordinating internal and external stakeholders across multiple departments.
• Prepare agendas, presentations, and supporting materials for meetings; take meeting minutes, and ensure a timely follow-up on any action items.
• Support the preparation, review, and coordination of confidential reports and documentations.
• Manage expense reporting, approvals, and submissions to Finance, and coordinate travel and training for the leadership team.
• Perform other related tasks in support of the successful operations of the department, as required.

To Succeed, You Bring:

• A minimum of five (5) years of experience providing administrative support to senior leaders within a fast‑paced environment.
• Post‑secondary education in a related field.
• Proficiency is Microsoft 365 and the ability to learn and adopt new and emerging technologies.
• Superior organization skills, with the ability to anticipate needs, manage competing priorities, and proactively resolve issues.
• Excellent written and verbal communication skills and a strong attention to detail.
• Demonstrated professionalism, discretion, and the ability to navigate sensitive or confidential information.
• The ability to build trusted relationships with senior leaders and work collaboratively with others.
• Experience in the pension sector is an asset.

The target hiring salary for this position is $63,700.00-$74,900.00. Placement within our salary range will be based on factors such as internal equity, market conditions, and the candidate’s experience, skills, and qualifications relevant to the role.

At CAAT, we believe innovation, passion, and purpose are ingredients for a great work environment. We’re incredibly proud of our people and the remarkable impact they have as catalysts for change. We’re committed to attracting and keeping great talent, which means competitive compensation, exceptional benefits, and an environment where people can grow and thrive.

When you work with CAAT, you’ll enjoy:

• Opportunities to Build a Better You: We never stand still. As we grow, so do you. Enjoy a place that provides endless opportunities to learn and master your skills while cultivating new ones.
• Comprehensive & Holistic Care: Be at your best with a Total Rewards program that feeds and prioritizes your physical, mental, and financial wellness. From flexible work arrangements, comprehensive benefits to wellness incentives, and a defined benefit pension plan – we have you covered.
• A Place to Collaborate and Win: We’ve built a lively environment where creativity and open communication thrive. It’s why we’re consistently recognized as one of ‘Canada’s Most Admired Corporate Cultures’, one of ‘Greater Toronto’s Top Employers’, and one of the ‘Best Places to Work’.
• Work that Truly Matters. You’re giving Canadians the opportunity for better retirement security, and organizations the chance to do more. If you believe that Canadians deserve a future where a secure lifetime retirement income contributes to their financial and overall well‑being, then CAAT could be the right fit for you. Start your journey with us today.

Learn more about us by visiting www.caatpension.ca/careers

No artificial intelligence tools are used to screen, assess, or select applicants for this position. Artificial intelligence tools may be used to help recruiters identify potential candidates on external platforms. All hiring decisions are made by human reviewers.

Diversity, Equity, Inclusion, and Belonging (DEIB):

DEIB at CAAT means we respect and value the broadest range of experiences, geographies, gender, ethnicities, backgrounds, and perspectives as key elements of our culture. Our vision is to provide an environment where employees can bring their best, professional, authentic, selves to work. CAAT Pension Plan is an equal opportunity employer, and we will accommodate any needs under the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact us at [e-mail] or call Human Resources at 416-673-9000 for assistance.

Vacancy: This posting is for an existing vacancy At CAAT, we live our values of integrity, impact, and teamwork every day. We cultivate a culture of collaboration and fun, through an inclusive and energetic environment where CAATsters can work, learn, and grow together. We prioritize comprehensive and holistic care for our employees, designed to cater to every aspect of your life and wellbeing. Through our Total Rewards program, we prioritize your physical, mental, and financial wellness. This includes compensation, paid time off, health and dental benefits, wellness incentives, and a defined benefit pension plan. At CAAT, we embrace growth as a way of life where opportunities for adaptation, innovation, and learning prosper in our dynamic and evolving environment. As we expand and transform, so do you. Together, we're on a mission to secure a better financial future for Canadians.