Executive Administrative Assistant to SVP, Group Solutions

690 Ontario Shared; Toronto; On-site; CAD 55,000 - 65,000; Full time

Benefits offered by this job

Group health benefits

Retirement savings plan

Job summary

People Corporation is seeking an Administrative Assistant to support the Senior Vice President, Group Solutions, Corporate Direct. The role involves calendar management, meeting coordination, travel logistics, and producing polished presentations and reports.

The successful candidate will demonstrate strong organizational and communication skills, comfort with AI-enabled tools, and a professional approach to confidential information in a fast-paced corporate environment.

Qualifications

• Experience in a coordinator, administrative assistant or executive assistant role.
• Experience coordinating calendars, meetings, travel, expenses, and offsite logistics.
• Strong ability to prepare and proofread presentations, reports, and correspondence.
• Proficiency with Microsoft Office and familiarity with AI-enabled tools is an asset.

Responsibilities

• Manage the Senior Vice President’s calendar, including scheduling, prioritizing requests, resolving conflicts, and protecting preparation time.
• Coordinate meetings, including room or virtual bookings, agendas, materials, attendance tracking, and follow-up items.
• Prepare, format, and proofread presentations, reports, briefing materials, agendas, and correspondence using Microsoft Office and AI-enabled tools where appropriate.
• Process expenses accurately and on time, including receipts, approvals, coding, and follow-up.
• Support travel, offsite meetings, and team events, including logistics, communications, materials, and budget tracking.
• Provide general administrative support, including document management, file organization, correspondence, data entry, invoices, and team communications.
• Proactively identify opportunities to use AI, automation, and new tools to simplify administrative processes and improve quality, speed, and consistency.
• Handle confidential information with discretion and professionalism.

Skills

Organization

Time management

Prioritization

Communication (written and verbal)

Calendar management

Discretion and professionalism

Tools

Microsoft Outlook

PowerPoint

Word

Excel

Teams

Job description

People Corporation is seeking an Administrative Assistant to support the Senior Vice President, Group Solutions, Corporate Direct. The role involves calendar management, meeting coordination, travel logistics, and producing polished presentations and reports.

The successful candidate will demonstrate strong organizational and communication skills, comfort with AI-enabled tools, and a professional approach to confidential information in a fast-paced corporate environment.