Senior Executive Assistant to Founders — Startup Ops

Punt; Vancouver; On-site; CAD 75,000 - 110,000; Full time

Job summary

Punt is seeking a seasoned Executive Assistant to support two founders in a fast-paced startup environment in Vancouver, Canada. You will bring order to an unstructured tempo, owning the administrative function so founders can focus on strategy and growth.

The role covers calendar and inbox management, gatekeeping, travel logistics, project and event coordination, research support, and day-to-day office operations.

Qualifications

• 5+ years of experience as a Senior Executive Assistant or similar role supporting founders or senior executives
• Strong project management skills to handle multiple concurrent projects with minimal oversight
• Assertive and confident in setting boundaries and gatekeeping on the founders' behalf
• Proactive by nature, able to anticipate needs and act decisively
• Highly organized with strong judgment on prioritization amid shifting demands
• Excellent written and verbal communication, able to represent the founders professionally
• Comfortable operating with ambiguity and building structure independently
• Trustworthy with confidential and sensitive information
• Hands-on and adaptable: calendar management and office logistics

Responsibilities

• Calendar, Inbox & Time Management: Own calendars and inboxes, resolve scheduling conflicts, protect time for strategic work
• Communication & Gatekeeping: Primary contact for stakeholders, manage sensitive information, draft communications for founders
• Meeting & Travel Coordination: End-to-end logistics, briefing materials, agendas, follow-up items
• Project & Event Coordination: Manage timelines and dependencies for team initiatives and events
• Research & Decision Support: Provide context and information to help founders make timely decisions
• Office & Team Support: Maintain a positive office environment, handle day-to-day logistics and culture initiatives

Skills

Project management

Assertive

Proactive

Organized

Communication

Ambiguity tolerance

Confidentiality

Calendar management

Job description

Punt is seeking a seasoned Executive Assistant to support two founders in a fast-paced startup environment in Vancouver, Canada. You will bring order to an unstructured tempo, owning the administrative function so founders can focus on strategy and growth.

The role covers calendar and inbox management, gatekeeping, travel logistics, project and event coordination, research support, and day-to-day office operations.