Executive Assistant

Family Innovation Corp.; Vancouver; Hybrid; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Extended health benefits plan

Job summary

Family Innovation Corp. is seeking a skilled Executive Assistant to support an executive in a hybrid role based in Vancouver. The position requires at least 3 years of relevant experience and involves managing calendars, preparing documents, and maintaining confidentiality. With a salary range of $60,000 to $80,000, the role includes extended health benefits and demands exceptional organizational, communication, and problem-solving skills. Candidates must be authorized to work in Canada.

Qualifications

• Minimum 3 years of experience in a similar executive assistant role.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• High degree of professionalism and confidentiality.

Responsibilities

• Manage and maintain executive calendars including meetings and travel.
• Prepare agendas, presentations, and reports.
• Handle sensitive information with discretion.
• Streamline workflows and improve efficiency.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Attention to detail

Professionalism

Discretion

Problem-solving

Adaptability

Presentation creation

Tools

Microsoft 365

Google Suite

Job description

Family Innovation Corp. (FIC) is a multi-family office providing multiple services, including estate planning, risk management, financial counsel, trusteeship, investment advice, and other services.

We recognize excellent relationship management, accurate, actionable, and sound advice, and the desire to deliver the best quality work, improving the groups overall performance and increasing its value-added capacities.

Summary

We are currently recruiting on behalf of an external partner for an Executive Assistant to work closely to support the executive. You will perform a wide variety of tasks as assigned by the executive. The role is hybrid; however, candidates located in or near Vancouver, BC will be given priority consideration.

This position presents a dynamic and rewarding opportunity for an intrinsically motivated individual who is driven to support the executive and consistently create value wherever possible.

Your role will include:

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel
• Act as a gatekeeper for emails, calls, and meeting requests
• Prepare agendas, presentations, reports and briefing materials
• Track follow-ups, deadlines, and action items
• Coordinate with internal teams, external stakeholders, and clients
• Handle confidential and sensitive information with discretion
• Maintain filing systems and records
• Identify ways to streamline workflows and improve efficiency

Required Skills or Experience

• Candidates seeking to apply for the Executive Assistant Role position must satisfy the following requirements:
• Experience in a similar role for minimum 3 years
• Successfully complete online testing for the position
• Exceptional organizational & time management skills
• Strong written and verbal communication skills
• High attention to detail
• High degree of professionalism, discretion, and confidentiality
• Ability to prioritize in a fast-paced environment
• Problem-solving and anticipation of executive needs
• High adaptability to a high-stress, high work volume environment
• Natural curiosity and willingness to learn
• Ability to create polished presentations and documents
• Experience with calendar management tools, online booking platforms
• Proficiency in the Microsoft 365 and Google suite
• Professional, calm, and approachable demeanor
• Adaptable and resilient
• Strong sense of ownership and accountability
• Ability to work independently and proactively

Salary and Benefits

• $60,000 – 80,000 base salary, with potential bonus based on individual performance
• Extended health benefits plan

Position Type

• Type: Hybrid
• Time Commitment: Permanent, Full-Time
• Start Date: Immediate

Please note:Candidates must be currently authorized to work in Canada.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.