Executive Assistant to the Founder

Qy-Search-; Mississauga; On-site; CAD 65,000 - 70,000; Full time

Benefits offered by this job

Health Spending Account

3 weeks vacation

Restaurant discounts (20% at brands)

Job summary

Qy-Search- is seeking an organized and proactive Executive Assistant to support the Founder in a fast-moving hospitality group. Based in Mississauga, this on-site role partners closely with leadership, handling confidential documents and day-to-day administration with discretion and judgment.

You will manage calendars, coordinate meetings, arrange travel, and help keep the Founder focused on growth initiatives in a dynamic multi-location environment.

Qualifications

• 5+ years of experience across executive support, senior administration, office coordination, operations coordination, or a similar role.
• Minimum of 1 year of experience directly supporting a Founder, CEO, owner, President, executive, director or VP-level leader is required.

Responsibilities

• Provide calendar management, scheduling, inbox follow-up, and day-to-day administrative support for the Founder.
• Protect the Founder’s time by prioritizing meetings, redirecting requests when appropriate, and managing follow-up.

Skills

Executive support

Calendar management

Office coordination

Communication

Discretion

Tech-savvy

Prioritization

Tools

Microsoft Office

Outlook

DocuSign

Document management systems

Scheduling tools

Job description

Location: Mississauga, ON (head office)
Schedule: Tuesday to Saturday, 9:00 AM to 5:00 PM
Work Model: On-site, 5 days per week
Compensation: $65,000 - $70,000 base salary + 5% annualperformancebonus
Benefits: Benefits from day one, including a Health Spending Account
3weeks vacation
20% discount at their restaurant brands

ABOUT OUR CLIENT

Our client is a fast-growing hospitality and premium restaurant group (brunch and evening dining) with multiple locations across the GTA and continued expansion plans. As the business grows, they are focused on strengthening internal coordination, leadership support, documentation, and day-to-day operational follow-up.

They are looking for a highly organized, proactive,tech-savvy, personableand polishedExecutive Assistant to the Founderto support a busy Founder in a fast-moving, entrepreneurial environment.

POSITION OVERVIEW

TheExecutive Assistant to the Founderwill play a key role in helping the Founder stay organized, focused, and supported while the business continues to grow. Based inMississauga, ON, this role is ideal for someone who has supported an owner, Founder, CEO, President, or senior leader in a smaller or mid-sized business where the work isfast-paced, varied, and hands-on.

This is not a traditional corporate Executive Assistant role with a narrow scope limited to calendar and travel.It is afounder-support and administrative coordination rolewhere you will help manage priorities, protect the Founder’s time, coordinate follow-up, handle confidential documentation, and support day-to-day administrative needs across the business.

The right person will be comfortable acting as a practical gatekeeper, using good judgment when managing requests for the Founder’s time, and making minor administrative decisions on the Founder’s behalf whenappropriate.

WHAT WE'RE LOOKING FOR

We’relooking foranorganized, responsive, discreet, and confidentadministrative professional withexperience in executive support, senior administration, office coordination, operations coordination, or a similar role, ideally within a smaller, founder-led, entrepreneurial, hospitality, retail, franchise, or multi-location environment. You should becomfortablebalancing structure with flexibility, managing competing priorities, and communicating professionally with internal teams, external partners, and leadership.

WHAT'S IN IT FOR YOU!

• $70,000 base salary + 5% annualperformance-basedbonus
• Benefits from day one, including aHealth Spending Account
• 3weeks vacation, plusadditionalpaid time off structure
• Opportunity to work closely with theFounderof a growing hospitality group
• A newly created role with the chance to bring more organization, structure, and follow-through to the business
• Broad exposure across executive support, administration, internal coordination, documentation, and operational follow-up
• A fast-paced, entrepreneurial environment where your judgment, initiative, and ability to keep things moving will be valued

WHAT YOU'LL BE DOING

Founder Support

• Providecalendar management, scheduling, inbox follow-up, and day-to-day administrative supportfor the Founder
• Help protect the Founder’s time by prioritizing meetings, redirecting requests whenappropriate, and managing follow-up
• Coordinate meetings, prepare notes or agendas whenrequired, and ensure next steps are tracked
• Arrange travel, accommodations, itineraries, and relatedlogisticsfor the Founder and leadership team as needed

Team, Recruitment & General Administration

• Support interview scheduling, candidate communication, job fair coordination, and related administrative follow-up whenrequired
• Prepare, organize, and send approved documents, forms, correspondence, and internal communications with accuracy and discretion
• Assistwith confidential team documentation, new team member paperwork, internal changes, and related administrative records
• Help coordinate company events, internal updates, leadership follow-up, and other administrative priorities as needed
• Partner with other administrative and operations team members to keep priorities communicated and moving smoothly

WHAT YOU'LL NEED

• 5+ years of experienceacrossexecutive support, senior administration, office coordination, operations coordination, or a similar role
• Minimum of 1 year of experiencedirectlysupporting aFounder, CEO, owner, President, executive,directoror VP-level leaderisrequired
• Strong calendar management, scheduling, inbox coordination, documentation, and follow‑up skills
• Good judgment and the confidence to manage competing requests, redirect people diplomatically, and protect a leader’s time
• Excellent written and verbal communication skills with a professional, polished, and practical communication style
• High attention to detail and the ability to manage multiple priorities in a fast‑paced environment
• Strong discretion and comfort handling confidential information
• Tech‑savvy and comfortable learning new systems, online platforms, and document tools, including AI tools.
• Proficiencywith Microsoft Office, Outlook, PDFs, document management, and online portals
• Experience with DocuSign, scheduling tools, document management systems, or similar platforms is an asset
• Experience inhospitality, restaurants, franchising, retail, or a multi-location businessis an asset
• Able to work on-site 5 days per week inMississauga, ON