Executive Assistant & Operations Lead (Equity Eligible)

Socket.dev; Ottawa; On-site; CAD 55,000 - 70,000; Full time

Benefits offered by this job

Equity

Job summary

Spaceium in Ottawa is seeking an Executive Assistant & Operations Coordinator to keep the company running while engineers build spacecraft. You\'ll own purchasing, manage CEO/CTO calendars, coordinate travel and onboarding, and handle office admin and records with precision in a fast-moving startup environment.

You\'ll work directly with the founders daily, building systems that scale, and ensuring paperwork, invoicing, and vendor relationships stay organized and efficient.

Qualifications

• Experience in an executive assistant, administrative, office management, operations, or purchasing role.
• Exceptional organization: you can juggle many moving pieces and nothing falls through the cracks.
• Clear, professional written and verbal communication.
• Comfort with Google Workspace (Gmail, Calendar, Drive) and spreadsheets.
• Discretion and sound judgement with confidential information.

Responsibilities

• Purchasing & vendors: place and track orders, request quotes, issue PO, follow up on lead times.
• Executive support: manage CEO/CTO calendars, coordinate travel, book meetings across time zones.
• Office & administration: manage contracts, NDAs, filings, onboarding, month-end/year-end records.

Skills

Executive support

Organization

Communication

Tools

Notion

Slack

G Suite/Google Workspace

Expense platforms

Job description

Spaceium in Ottawa is seeking an Executive Assistant & Operations Coordinator to keep the company running while engineers build spacecraft. You\'ll own purchasing, manage CEO/CTO calendars, coordinate travel and onboarding, and handle office admin and records with precision in a fast-moving startup environment.

You\'ll work directly with the founders daily, building systems that scale, and ensuring paperwork, invoicing, and vendor relationships stay organized and efficient.