Senior Executive Assistant

Punt; Vancouver; On-site; CAD 75,000 - 110,000; Full time

Job summary

Punt is seeking a seasoned Executive Assistant to support two founders in a fast-paced startup environment in Vancouver, Canada. You will bring order to an unstructured tempo, owning the administrative function so founders can focus on strategy and growth.

The role covers calendar and inbox management, gatekeeping, travel logistics, project and event coordination, research support, and day-to-day office operations.

Qualifications

• 5+ years of experience as a Senior Executive Assistant or similar role supporting founders or senior executives
• Strong project management skills to handle multiple concurrent projects with minimal oversight
• Assertive and confident in setting boundaries and gatekeeping on the founders' behalf
• Proactive by nature, able to anticipate needs and act decisively
• Highly organized with strong judgment on prioritization amid shifting demands
• Excellent written and verbal communication, able to represent the founders professionally
• Comfortable operating with ambiguity and building structure independently
• Trustworthy with confidential and sensitive information
• Hands-on and adaptable: calendar management and office logistics

Responsibilities

• Calendar, Inbox & Time Management: Own calendars and inboxes, resolve scheduling conflicts, protect time for strategic work
• Communication & Gatekeeping: Primary contact for stakeholders, manage sensitive information, draft communications for founders
• Meeting & Travel Coordination: End-to-end logistics, briefing materials, agendas, follow-up items
• Project & Event Coordination: Manage timelines and dependencies for team initiatives and events
• Research & Decision Support: Provide context and information to help founders make timely decisions
• Office & Team Support: Maintain a positive office environment, handle day-to-day logistics and culture initiatives

Skills

Project management

Assertive

Proactive

Organized

Communication

Ambiguity tolerance

Confidentiality

Calendar management

Job description

Punt.com and Chanced.com are two of the fastest-growing brands in online social gaming. Our mission is to build the most advanced, engaging, and scalable social gaming experiences in the United States. We operate at high velocity, high scale, and high standards - and we’re building systems meant to last.

ABOUT THE ROLE

We are seeking an experienced, senior-level Executive Assistant to support two founders in a fast-paced, entrepreneurial environment. Our founders operate with an unstructured working style - moving quickly between priorities, thinking out loud, and adapting plans in real time. You are the Air-Traffic Controller - you bring structure and calm to that pace without slowing it down.

The ideal candidate is a seasoned operator who takes full ownership of the administrative function so our founders can focus on strategic decision-making and growth. Success in this role is measured simply: the founders' week runs smoothly, regardless of how unpredictable the day becomes.

WHAT YOU’LL OWN

• Calendar, Inbox & Time Management: Take ownership of calendars and inboxes to proactively resolve scheduling conflicts and protect time for high-priority strategic work, allowing the founders to focus on growth.
• Communication & Gatekeeping: Serve as the primary point of contact for internal and external stakeholders. Maintain composure under pressure, exercise judgment on prioritization, handle sensitive information with discretion, and draft communications on the founders' behalf.
• Meeting & Travel Coordination: Manage end-to-end logistics, including preparing briefing materials and agendas. Proactively anticipate scheduling conflicts and ensure all follow-up items are tracked to completion.
• Project & Event Coordination: Apply project management rigor to team initiatives and events. Manage timelines, dependencies, and moving parts to ensure execution through fast-changing priorities.
• Research & Decision Support: Provide research and information gathering to surface relevant context, helping the founders make timely, well-informed decisions.
• Office & Team Support: Maintain a positive, functional office environment by managing day-to-day logistics, from supplies to culture initiatives - no task is considered too small to keep the team running smoothly.

WHAT YOU’LL BRING

• 5+ years of experience as a Senior Executive Assistant or in a comparable role supporting founders or senior executives, ideally within a startup or high-growth environment
• Strong project management skills - proven ability to manage multiple concurrent projects, timelines, and priorities with minimal oversight
• Assertive and confident - comfortable setting boundaries and gatekeeping on the founders' behalf
• Proactive by nature - able to anticipate needs before they are voiced and act decisively without waiting for direction
• Highly organized, with strong judgment on prioritization amid shifting demands
• Excellent written and verbal communication skills; capable of representing the founders professionally
• Comfortable operating with ambiguity and building structure independently
• Trustworthy with confidential and sensitive information
• Hands-on and adaptable - equally comfortable managing an executive's calendar and ordering lunch for the office

EQUIVALENT EXPERIENCE

We recognize that great candidates come from a variety of backgrounds. Equally strong matches for this role include:

• Prior experience working at a startup or high-growth tech company
• Experience thriving in ambiguous environments where priorities shift quickly and structure must be self-created
• Background supporting multiple executives or a leadership team simultaneously

NICE TO HAVE

• Background in communications, PR, or a related field, with experience drafting professional written communications on behalf of an executive