Senior Customs & Data Administration Specialist

Norda Stelo; Quebec; On-site; CAD 38,000 - 52,000; Full time

Benefits offered by this job

Comprehensive benefits

Training and growth opportunities

Collaborative team environment

In-office work

Competitive compensation

Job summary

Cole International in Canada is seeking an organized administrative assistant to support the customs brokerage process in-office.

You will enter invoices, manage data, respond to requests, and assist clients while maintaining accuracy and service excellence.

This role offers training, a collaborative team, comprehensive benefits, and opportunities to grow within the organization.

Qualifications

• High school diploma or equivalent.
• Typing speed of 40 WPM with high accuracy.
• Proficiency in Microsoft Office (Excel, Outlook, Word).
• Strong attention to detail and ability to follow written/verbal instructions.
• Excellent time management and organizational skills.
• Professional and friendly communication, both written and spoken.
• Ability to multitask in a fast-paced environment.
• Self-motivated and able to work independently.

Responsibilities

• Enter and transpose invoice and shipment data into internal systems.
• Monitor communications and respond to requests promptly.
• Track missing documents and ensure complete files.
• Generate accurate billing and invoicing for customs entries.
• Back up reception duties and assist clients as needed.
• Support the customs analyst team with data and documentation handling.
• Collaborate with colleagues to uphold service standards.
• Perform other administrative tasks as assigned.

Skills

Typing 40 WPM

Microsoft Office

Attention to detail

Time management

Communication

Independent work

Education

High School Diploma

Tools

Microsoft Office

Job description

Cole International in Canada is seeking an organized administrative assistant to support the customs brokerage process in-office.

You will enter invoices, manage data, respond to requests, and assist clients while maintaining accuracy and service excellence.

This role offers training, a collaborative team, comprehensive benefits, and opportunities to grow within the organization.