Senior Clerk / Records Officer

Government of Manitoba; Winnipeg; On-site; CAD 57,000 - 67,000; Full time

Job summary

Government of Manitoba seeks a Records Officer / Senior Clerk to manage the department's Records Management Program and support contract and purchasing activities within Comptrollership, Finance. Based in Winnipeg, this role reports to the Supervisor, Accounts Payable and is part of the Health, Seniors and Long Term Care portfolio.

Essential duties include administering records, tracking invoices, and preparing financial reports while ensuring policy compliance.

Qualifications

• Extensive experience in records management, including schedules, retention, archival and retrieval.
• Experience monitoring purchasing contracts, tracking invoices, payments, and reporting.
• Experience interpreting and applying policies, procedures, guidelines, rules, terms and conditions.
• Strong attention to detail to work accurately.
• Strong organizational and time management skills to prioritize workloads.

Responsibilities

• Administer the department’s Records Management Program.
• Support contract and purchasing management for the department.
• Maintain schedules, retention and retrieval processes for records.
• Monitor invoices and payments and prepare financial reports.
• Interpret policies and procedures to ensure compliance.

Skills

Records management

Purchasing contracts

Policy interpretation

Attention to detail

Organizational skills

MS Office

Verbal communication

Written communication

Interpersonal skills

Change management

Education

Business Administration degree

Tools

SAP

Job description

CL4 Clerk 4

Regular/full-time

Health, Seniors and Long Term Care

Comptrollership, Finance

Winnipeg MB

Advertisement Number: 45627

Salary(s): CL4 $57,137.00 - $66,725.00 per year

Closing Date: October 2, 2026

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect for 12 months.

The Department of Health, Seniors and Long Term Care is seeking a qualified candidate to fill the position of Senior Clerk / Records Officer, to join Comptrollership Branch

Duties:

Reporting to the Supervisor, Accounts Payable, the Records Officer / Senior Clerk is responsible for administering the department’s Records Management Program, as well as undertaking a wide range of duties to support contract and purchasing management for the department.

Why Work For Manitoba Government?

The Manitoba government values its employees, recognizing the important role that each person plays in delivering exceptional services, programs and support to the province. Your important contributions are recognized with a comprehensive package of benefits, including an attractive salary, pension plan, health and wellness benefits, and other supports to encourage work-life balance.

Financial Security

• Attractive salaries
• Defined pension plan
• Life insurance coverage
• Long-Term Disability Plan

Benefit Plan

• Employer paid health care benefits including health, dental and vision
• Extended health care for services such as physiotherapy, chiropractor, massages, acupuncture and more
• Annual health spending account for eligible employees

Commitment to Health and Wellness

• Employee and Family Assistance Program
• Paid time-off including sick leave, wellness days and family related leave days
• Flexible work arrangements for eligible positions
• Generous vacation entitlements, increasing with years of service
• Parental, maternity, and adoptive leave options

Professional Growth & Development

We want our employees to thrive and grow, and are committing to investing in their development. We offer multiple avenues of support such as inhouse training, educational assistance and leadership development programs to help achieve these goals.

Organizational Culture and Values

The Manitoba government is committed to a work environment and culture that values and recognizes every employee. When we look at Manitoba’s Public Service, we see a reflection of Manitoba’s diversity. We come from differing educational, cultural, and ethnic backgrounds and work in a wide array of jobs across the province, we are all public servants.

Impact on Manitoba’s Future

By working for Manitoba’s Public Service, you have the unique opportunity to use your time to serve the land, communities, and the people of Manitoba. You can leave a lasting mark that will impact both current and future generations.

Qualifications:

Essential:

• Extensive experience in records management, including maintaining schedules, retention, archival and retrieval of records.
• Experience monitoring purchasing contracts, including tracking invoices, payments, and preparing financial reports.
• Experience interpreting and applying policies, procedures, guidelines, rules, terms and conditions.
• Strong attention to detail to work efficiently with a high degree of accuracy.
• Strong organizational and time management skills with the ability to prioritize workloads and manage conflicting demands.
• Experience working with Microsoft Office software, including Outlook, Word, Excel or similar software applications..
• Strong verbal communication skills to communicate clearly and professionally with a broad range of staff members, clients, and stakeholders.
• Excellent written communication skills to respond effectively through email and internal communication channels.
• Strong interpersonal skills, including the ability to manage change well within a team environment.

Desired:

• Experience working within SAP computer software, specifically within the financial payment processes and reporting modules.
• Completion of post-secondary education in Business Administration or equivalent program/training in administration.

Conditions of Employment:

• Must be legally entitled to work in Canada
• Must provide and maintain a satisfactory Criminal Record Check

Advertisement # 45627

Talent Acquisition

Human Resource Services

600-259 Portage Avenue

Winnipeg, MB, R3B 2A9

Phone: [phone]

Fax: [phone]

Email: [e-mail]

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process.

Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.