Clerk 2 - Records Management

Shared Health-Soins Communs; Winnipeg; On-site; CAD 30,000 - 34,000; Full time

Job summary

Shared Health in Winnipeg is seeking a Health Records Clerk to join the Health Information Services team on a term basis. The role focuses on processing and filing health records, sorting mail, and placing reports in Terminal Digit (TD) order, with attention to accuracy and privacy.

This position requires prior TD filing experience, typing speed of 30 wpm, and knowledge of medical terminology. It is an in-person role with shifts including days and evenings.

Qualifications

• High school diploma or equivalent required.
• TD filing experience preferred.
• Typing 30 wpm and medical terminology knowledge required.

Responsibilities

• Process health records and mail within Health Records Team.
• Sort and distribute mail and reports; file health records.
• Utilize computer systems to locate and file reports and health records.
• Maintain TD filing and ensure accuracy and privacy.

Skills

English (oral and written)

Interpersonal communication

Deadline-oriented

Problem solving

Education

High school diploma

Medical/Surgical Office Assistant program

Health Information Management program

Tools

Terminal Digit filing

Typing 30 wpm

Medical terminology

Job description

Requisition ID: 409415

Position Number: 20009745

Posting End Date: August 31, 2026

City: Winnipeg

Employer: Shared Health

Site: Health Sciences Centre - 820 Sherbrook Street

Department / Unit: Health Information Services

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date - End Date: 09/25/2026 - 09/25/2027

Reason for Term: Other Leave

FTE: 0.40

Anticipated Shift: Days;Evenings;Nights;Weekends

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Salary: $22.002 , $22.645 , $23.307 , $23.993 , $24.697

Note : Current Rotation is for Night Shift

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Working as a member of the Health Records Team the incumbent is responsible but not limited to processing which includes sorting and distributing mail and reports and placing reports in Terminal Digit (TD) order, date stamping and filing reports within the health record. Filing and pulling health records. Utilizing computer systems to obtain information necessary to retrieve and file reports & health records and update health record locations.

Experience

• Six (6) months experience in a hospital Health Records Department within the last two years OR.
• One (1) year medical office experience within the last two years.
• Terminal Digital Filing experience required.
• Experience working with both electronic and paper health records preferred.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Successful completion of a recognized Medical/Surgical Office Assistant or Health Information Management program preferred.
• A combination of education and experience may be considered.

SPECIAL TRAINING

• Terminal Digit (TD) filing required.
• Typing/keyboarding skills (minimum 30 wpm).
• Medical terminology required (pass mark 75%).
• Operational knowledge of computer terminals required.

Certification/Licensure/Registration

• Successful challenge of the CHIMA National Certification examination, with a valid CHIMA certificate, current active CHIMA membership preferred.

Qualifications And Skills

• Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
• Good command of English (oral and written) required.
• Good interpersonal communication skills required.
• Meets deadlines.
• Problem-solves and exercises judgement for decision-making within the scope of the job description.

Physical Requirements

• Prolonged physical activities include walking, standing, sitting, climbing stairs, using a step stool, bending, lifting, and loading/unloading storage boxes/buckets weighing up to 30 lbs.
• Rolling/sliding heavy lateral mobile shelving units.
• Work environment consists of high noise level.
• Frequent interruptions.
• No natural light.
• May entail working alone.

This term position may end earlier as outlined in your collective agreement.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.