Senior Administrative Assistant

Wascana; Saskatoon; On-site; CAD 52,000 - 70,000; Full time

Job summary

The Ministry of SaskBuilds and Procurement, Property Management branch, Saskatoon Office, is seeking a Senior Administrative Support. You will provide clerical and administrative support to the Property Management Branch, including document creation, data entry, and records management.

You will manage accounts payable and receivable, operate office equipment, maintain confidential information, and support archive filing, electronic filing, and reporting tasks with strong communication and

Qualifications

• Experience in progressively responsible Administrative Support roles and strong communication skills.
• Knowledge of Administrative Records Management System (ARMS) 2014 and electronic filing.
• Familiarity with archive filing, GEM, and contract administration.

Responsibilities

• Provide clerical/administrative support to the Property Management Branch.
• Operate office equipment and create/type documents and spreadsheets.
• Handle confidential information and process accounts payable/receivable invoices.
• Manage records, filing (archive/electronic) and generate ministry reports.

Skills

Communication skills

Interpersonal skills

Attention to detail

Judgment

ARMS 2014 knowledge

GEM familiarity

Contract administration knowledge

Tools

ARMS 2014

GEM

Job description

The Opportunity:

The Ministry of SaskBuilds and Procurement, Property Management branch is looking for a highly motivated and value-oriented individual for the position of Senior Administrative Support in the Saskatoon Office. This position will provide key clerical and administrative support to the Property Management Branch.
The successful candidate will be required to operate and maintain office equipment such as photocopiers and facsimiles; create/type various documents/spreadsheets; enter and retrieve data using various software programs; maintain files/records and retrieve and search files for information. You will also be responsible for the handling of personal and confidential information, and for the processing of accounts receivable and accounts payable invoices.
You will also provide records management; supervision of the administrative unit; general office duties and other duties as assigned. You will be required to complete both archive filing and electronic filing and create ministry spreadsheets and reports, and general correspondence. Knowledge of archive filing systems, procurement, and visual identity are required for this position.
You must possess considerable experience in progressively more responsible Administrative Support positions and have demonstrated excellent and positive communication and interpersonal skills, sound judgment and a keen sense for detail. You will also have knowledge of Administrative Records Management System (ARMS) 2014, archive filing and electronic filing, as well as experience with GEM and contract administration.
You will be approachable, courteous, cooperative and flexible when dealing with co-workers and clients both in person and by telephone. Your attentiveness to detail and self-confident approach to resolving problems makes you an ideal candidate for this administrative position.