Admin Assistant

Saskatchewan Health Authority; Regina; On-site; CAD 48,000 - 62,000; Full time

Job summary

Saskatchewan Health Authority in Regina is seeking an Administrative Assistant reporting to the Executive Director, Primary Health Care – Regina Area. Provide administrative support, coordinate workflows, and collaborate with the Senior Leadership Team to advance the portfolio’s objectives.

The role requires 3-5 years in a senior administrative position, Grade 12 plus a business course, and strong MS Office skills. It is a full-time, dayshift role with travel and confidentiality expectations.

Qualifications

• 3–5 years of experience in a senior administrative assistant role.
• Completion of Grade 12 supplemented by a recognized business course.

Responsibilities

• Provide administrative support to the Executive Director, Primary Health Care – Regina Area.
• Coordinate workflow with the Senior Leadership Team and support staff.
• Prepare, edit and manage documents for clarity and conciseness.
• Maintain confidentiality and handle sensitive information with discretion.
• Assist with minute taking and information synthesis.

Skills

Planning

Communication

Problem solving

Decision making

Interpersonal skills

Organizational skills

Confidentiality

Education

Grade 12 plus business course

Tools

Microsoft Office

Job description

Position #: V39567

Expected Start Date: October 01, 2026

Union: OOS

Facility: Saskatchewan Health Authority

City/Town: Regina

Department: Executive Director Primary Health Care - Urban Regina

Type: Full-time regular

FTE: 1

Shift Information: Days

Number of Hours per Rotation: 5 shifts of 7.5 hours per 1 week

Relief: No

Float: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: Yes

Job Description: The Administrative Assistant is directly accountable to the Executive Director, Primary Health Care – Regina Area of the Saskatchewan Health Authority and provides administrative support in a one‑on‑one working relationship. This position supports, and contributes to, processes and practices to support the efficient operation of the Executive Director, Primary Health Care – Regina Area portfolio, through accurate, timely and efficient execution of administrative support functions. The incumbent works closely, in a collaborative and cooperative manner, with all members of the Senior Leadership Team, and their support staff, to assist in accomplishing the Saskatchewan Health Authority’s objectives. The incumbent co‑ordinates workflow with other administrative support staff in the Executive Office and at the Executive Director level and, in their absence, may provide support services as requested.

Human Resources Exemption: No

Experience

• 3-5 years of experience working in a senior administrative assistant‑type role

Education

• Completion of Grade 12 supplemented by a recognized business course

Competencies

• Planning skills
• Communication skills
• Problem solving skills
• Decision making skills
• Interpersonal skills
• Organizational skills

Knowledge and Abilities

• Ability to adapt to frequent change and work under pressure
• Self‑motivated with the ability to work independently
• Excellent proficiency in editing material for clarity, accuracy and conciseness
• Ability to work collegially, collaboratively and build positive relationships
• Have high degree of initiative, ingenuity & can work with little/no supervision
• Knowledge & experience in minute taking & synthesizing information
• Commitment to quality, safety, and improvement striving towards zero harm
• Knowledge in applicable organization structure and function
• Commitment to a diverse, culturally competent, culturally safe work environment
• Can maintain confidentiality including confidential information with discretion.
• Advance computer skills, including Microsoft Office (Excel, Word and Access).
• For more information on the city of Regina please visit https://www.regina.ca/