Executive Coordinator

Wascana; Saskatoon; On-site; CAD 30,000 - 38,000; Full time

Job summary

The Health Services team within the Ministry of Community Safety of the Government of Saskatchewan is seeking an Executive Coordinator to provide organized, detail-oriented administrative support.

Responsibilities include managing the Executive Director's calendar, preparing briefing materials, handling correspondence, coordinating travel, budgeting, and maintaining filing systems. This role requires strong communication and collaboration across the branch to improve efficiency.

Qualifications

• Proficient in managing budget activities and monitoring office expenditures;
• An exceptional communicator both verbally and in writing;
• Thorough and accurate to ensure quality work; and
• Experience using a variety of computer software applications such as Microsoft Office Suite (Word, Excel, PowerPoint and Outlook).

Responsibilities

• Manage the Executive Director’s calendar through collaboration, prioritization, and scheduling.
• Prepare briefing and background materials to support the Executive Director in advance of meetings.
• Monitor the Executive Director’s email inbox and redirect requests to appropriate team members.
• Plan, schedule, and coordinate travel and logistics for meetings, training sessions, and other events.
• Monitor administrative processes and implement improvements within the branch to enhance efficiency.
• Draft, record, proofread, and edit correspondence in accordance with Government of Saskatchewan (GOS) visual identity standards.
• Coordinate and participate in management meetings by preparing agendas, recording minutes, and tracking action items to ensure timelines are met.
• Manage incoming and outgoing correspondence to ensure timely distribution.
• Maintain manual and electronic filing systems, including bring‑forward and records‑management processes.
• Verify, code, process, and track invoices for approval and payment, ensuring compliance with policies.
• Compile expense data and prepare budget reports for review.
• Order office supplies and coordinate equipment repairs and furniture replacements.

Skills

Budgeting

Communication

Detail-oriented

MS Office

Problem solving

Tools

Excel

Word

Outlook

PowerPoint

Job description

• Employment Type Permanent Full-time
• Salary Range 29.521 - 38.402
• Hours of Work A – MANAGEMENT SUPPORT GROUP Office 35 – one day off every two weeks
• Workplace Diversity We are committed to workplace diversity.
• Occupation Code MSG
• Grade MCP.02.
• Organization 073 Corrections, Policing and Public Safety
• Number of Openings 1

ABOUT THE JOB

The Opportunity:

The Health Services team within the Ministry of Community Safety is seeking a highly organized and
detail-oriented administrative professional to join us in the role of Executive Coordinator.

Responsibilities

• Manage the Executive Director’s calendar through collaboration, prioritization, and scheduling.
• Prepare briefing and background materials to support the Executive Director in advance of meetings.
• Monitor the Executive Director’s email inbox and redirect requests to appropriate team members.
• Plan, schedule, and coordinate travel and logistics for meetings, training sessions, and other events.
• Monitor administrative processes and implement improvements within the branch to enhance efficiency.
• Draft, record, proofread, and edit correspondence in accordance with Government of Saskatchewan (GOS) visual identity standards.
• Coordinate and participate in management meetings by preparing agendas, recording minutes, and tracking action items to ensure timelines are met.
• Manage incoming and outgoing correspondence to ensure timely distribution.
• Maintain manual and electronic filing systems, including bring‑forward and records‑management processes.
• Verify, code, process, and track invoices for approval and payment, ensuring compliance with policies.
• Compile expense data and prepare budget reports for review.
• Order office supplies and coordinate equipment repairs and furniture replacements.

Qualifications

Job Capabilities:

As a public servant, we are seeking someone who:

• Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.
• Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.
• Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.
• Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.
• Is adaptable, continuously learns from experience and applies those learnings to new situations.
• Focuses on achieving public service excellence.

Technical Knowledge and Skills:

• Proficient in managing budget activities and monitoring office expenditures;
• An exceptional communicator both verbally and in writing;
• Thorough and accurate to ensure quality work; and
• Experience using a variety of computer software applications such as Microsoft Office Suite (Word, Excel, PowerPoint and Outlook).
  

Job Skills:

• Critical Thinking (Level A)
• Digital Skills (Level A)
• Interacting with Others (Level A)
• Navigating Ambiguity (Level A)
• Managing Self (Level A)
• Health, Safety and Wellness (Level A)
• Data Literacy (Level A)
• Influence (Level A)
• Political and Organizational Awareness (Level A)
• Managing Organizational Resources (Level B)
• Vacation, scheduled days off, and other types of leave
• Inclusive work environments
• Career growth, development, and advancement opportunities

Our Commitment to Excellence:

The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.