Senior Administrative Assistant

Gestal; Dorval; On-site; CAD 70,000 - 90,000; Full time

Job summary

Gestal in Dorval, Quebec seeks an experienced administrative professional to support the director and managers, preparing documentation for orders, onboarding, travel, budgeting, and communications.

You will work in French and English, manage meetings, update org charts, handle mail, and consolidate reports, with a strong emphasis on prioritization and teamwork.

Qualifications

• DCS (DEC) in office automation or equivalent.
• Minimum of eight (8) years of relevant experience.
• Excellent oral and written communication skills in French and English.
• In-depth knowledge of MS Office (Word, Excel, PowerPoint), Outlook, and Lotus Notes.
• Good team spirit with dynamism, interpersonal skills, judgment and organizational sense.
• Ability to evaluate and manage business priorities.

Responsibilities

• Prepare required documentation for purchase orders in Ariba.
• Ensure onboarding of new employees (hiring forms, ordering computer equipment).
• Answer telephone calls, follow up, and organize business travel.
• Manage daily activities and set priorities for incoming information.
• Plan meetings and prepare materials.
• Communicate with senior management and other organizations as needed.
• Prepare and consolidate expense reports and other financial documents.
• Update organizational charts.
• Manage and distribute incoming and outgoing mail.
• Draft internal and external correspondence in French and English.
• Contribute to budget consolidation and special projects.

Skills

Oral and written communication

Teamwork

Interpersonal skills

Organizational skills

Prioritization

Education

DCS (DEC) in office automation

Tools

MS Office

Outlook

Lotus Notes

Job description

What are your contributions to the team?

• Prepare the required documentation for purchase orders in Ariba.
• Ensure the onboarding of new employees (hiring forms, ordering computer equipment, etc.).
• Answer telephone calls, make necessary follow-ups, and organize business travel.
• Manage daily activities and determine priorities regarding incoming information.
• Plan meetings and prepare the necessary materials.
• On behalf of the director and managers, as needed, communicate with senior management and other organizations.
• Prepare and consolidate expense reports, other financial documents, and all types of documents (correspondence, reports, memos, etc.) according to required styles and formats.
• Update organizational charts.
• Manage and distribute incoming and outgoing mail.
• Draft internal and external correspondence in French and English.
• Be responsible for activities related to the consolidation and preparation of department budgets, as well as any other special projects.

How to thrive in this role?

• You have a DCS (DEC) in office automation or the equivalent.
• You have a minimum of eight (8) years of relevant experience.
• You have excellent oral and written communication skills in French and English.
• You have in-depth knowledge of MS Office (Word, Excel, PowerPoint), Outlook, and Lotus Notes.
• You have a good team spirit and are recognized for your dynamism, good interpersonal skills, judgment, and organizational sense.
• You have the ability to evaluate and manage business priorities.